GAZETTE NOTICE NO. 5949

NOTICE is given that pursuant to section 20 (6), (7) and (8) of the Crops Act, the Agriculture and Food Authority proposes to grant licences to the following applicants;- Name of Applicant Category of License Company, Location Queen Crown Enterprises Limited Tea Buyer/Exporter/Importer Diani Road, Nairobi Sumseron Tea Enterprises Limited Tea Buyer/Exporter/Importer Zain Building, Nairobi Mara Tea Factory Limited Tea Buyer/Exporter/Importer Kilgoris, Narok County Horera Forest Edge Tea Company Tea Buyer/Exporter/Importer Nyeri, Karitina Balgoray Trading Company Limited Tea Buyer/Exporter/Importer Eastleigh, Nairobi Fruiticana and Queen Food Industries Limited Tea Buyer/Exporter/Importer Eastleigh, Nairobi Chuify Limited Tea Buyer/Exporter/Importer Banda Street, Nairobi Siginon Group Limited Tea Buyer/Exporter/Importer Shimanzi, Mombasa Stansha Limited Tea Buyer/Exporter/Importer Ngong Road, Nairobi Fair to Good Limited Tea Packer t Kangundo Road, Nairobi Vena Tea Packers Limited Tea Pacir Kitengela, Kajiando Lucky Foods Limited Tea Pair Lucky Summer, Nairobi Salu Food and Beverages Limited Tea Pier Moi Avenue, Mombasa Purple Vivo Limited Tea fier Mtama Road, Nairobi Mwiteas Limited Tea lker Koja Flats, Mombasa Kigelia Fresh Produce Limited Greenfield Tea Factory Limited Teapker Ruaka Road, Nairobi Teicker Bomet County. Any objections to tproposed grant of the tea licences with respect to the applicshould be lodged in writing with the Agriculture and Foo uthority-Tea Directorate, Tea House, Naivasha Road, off N Road, P.O. Box 20064-00200, Nairobi, within fourteen days (140m the date of this notice. The objection shoujate clearly the name; address and telephone objecting, the reasons for the objection to No of the person/s or 1Y the grant of the licencel should be signed by the objector. The Agriculture Food Authority proposes to issue the licence to the applicants wh4 1 have complied with the Crops Act, the Tea (Licensing Registr0nd Trade) Regulations, 2008 and any other relevant written law PI August, 2019. Dated the 27th J 2019. Claimant's NamelAdministrator Name of Original Owner/Deceased Joshua Gichuki Mwaniki and Wangui Jonas Keiru Mwaniki Daniel Mwangi Kariuki Ninah Mbithe Mutiso Muya Kalla James David Gathuri Beatrice Wanjagi Wahinya Seraphina Wanjiru Kimani and James Mburu Mwangi Anthony Muiruri Njau Happreet Singh Peter Kiarie Nyagah Grace Wanjiru Ngugi Sally Jepkorir Kibor and Chrispus Kibet Rutto Public Trustee, Meru James Wagacire Njenga and Salome Wanjiru Njenga Mary Wairimu Ngugi Public Trustee, Kisumu Gilbert Chomba Kariuki Mathew Gichohi Wariithi Public Trustee, Mombasa Mayjos Limited Group Lydia Nyawira Kariuki Julius Kariuki Nyingi Dismas Odiala Paul Ndonye Kieti Peter Wahinya Njau Mwangi Kimani Njau Kamau Ganeev Singh Gahir Nyagah Minyue John Njenga Ngugi Ndegwa Ndiranr 'flays Bank of Kenya rya Commercial Bank ion Media Group tum Group entum Group est African Breweries Limited Barclays Bank of Kenya i & M Bank Limited Kenya Commercial Bank Standard Chartered Bank Standard Chartered Bank Standard ,Chartered Bank, Co-operative Centum Group Ecobank Kenya Limited NIC Bank Ecobank Kenya Limited Kenya Commercial Bank, SBG Securities, Safaricom Rutto Chepkonga Limited, Kenya Electricity Generating Company Limited Stephen Mimpui Kenya Commercial Bank Grace Wairimu Gachire- Hanna Wanjiku Ngarui Barclays Bank of Kenya Rosemary Osur Opond Kenya Commercial Bank Damaris Wairimu Nj— Ma Waithira Kariuk Henry Clement Warii Gilbert Gideon Mazo /St African Breweries Limited iliya Commercial Bank Bank of Kenya 5th July, 2019 Claimant's Name/Administrator Name of Original OwnerlDeceased Holder Anne Muchene Nyambura Daniel Muchene Mondothi Barclays Bank of Kenya Tom Kimeli Bitok Some Sitienei Yesio Standard Chartered Bank Grace Njoki Wanene Joseph Ndungti Wanene Standaid Chartered Bank Paul Muchiri Njoroge Francis Njoroge Muchiri East African Breweries Limited Jane Mukami Ng'ang'a Samwel Wanjura Kamau Equity Bank of Kenya Joseph Mbugua Thiong'o Wambui Thiongd Centum Group Beatrice Khamas, Gavin Muyuka IChamasi, Edwin Khaminwa Khamasi and Eric Ajiyenza Khamasi Simon Muhangani Khamasi Safaricom Limited Elijah Cheruiyot Charon() and Priscilla Jerotich Kipsanai Milkah Jepkosgei Cherono Standard Chartered Bank Lucas Ngusale Mudanya Jamen Asienya Mudanya Standard Chartered Bank and British American Tobacco Rahab Wamucii Ndiritu Macharia Kirnathi Kenya Commercial Bank James Mwangi Kimori Josephine Wambui Kirnori Nation Media Group , Jack Omondi Atetto and Derick Ouma Asetto Margaret Ayoki Asetto Co-operative Bank of Kenya Mary Wangari Gichuke Gichuke Gathungu Kariuki East African Breweries Limited Paul Kangethe Kihika Margaret Wambuku Kihika Standard Chartered Bank Florah Waithira Kuria Evanson Kuria Macharia Access Kenya Group Limited Deputy County Commissioner, Njoro Sub-County Patrick Kinyanjui Mwenjera Kenya National Assurance Company Limited Felix Wainaina and David Kuria Ng'ang'a Salome Njoki Nginga Barclays Bank of Kenya Kyalo Nthiwa Muli and Muendo Midi Daniel Muli Kyunguti Co-operative Bank of Kenya, HFC Group and Standard Chartered Bank Public Trustee, Nyeri Danson Wanjuki Ndiritu Kenya Commercial Bank Dominic Otieno Simeo Susanne Ochieng Simeo SBG Securities Limited Julia Wali Kitsao and Kitsao Ricky Mashanga Jay Kitsao Mashanga Centum Group Public Trustee, Nakuru Ngingi Kingondu Kenya CommerCial Bank Mary Nyambura Wabue and Esther Wangu Mbue Luka Mbui Kahanya East African Breweries Limited James Ochieng Odero William Ndonji Ogonyo Kenya Electricity Generating,Company Limited James Mariara Rungu Margaret Wairimu Mariara Standard Chartered Bank Robert Kamau Njihia Njihia Njoroge East African Breweries Limited and Centum Group Obadiah Kariuki Kimiti and Peter Kimiti Mumbi Leonard Kimiti Thotho Centum Group James Gatambia Kaman and Peter Kamiti Gatambia Zipporah Wanjiru Kamau Kenya Commercial Bank Victor Mwangi Kirubi and Susan Watiri Mwangi Irene Wangari Mwangi Kenya National Assurance Company Limited Rosemary Monyanyi Alfred Shikungu Orua Co-operative Bank of Kenya Francis Waweru Ngugi James Ngugi Gichungu Co-operative Bank of Kenya Rebecca Kerubo Angwenyi Tom Nyambane Akunga HFC Group Mary Waithera Mwangi Kiiru John Mwangi Paul Barclays Bank of Kenya Maurice Owiti Obonyo and Benard Odhiambo Obonyo Joseph Obonyo Owiti Barclays Bank of Kenya Issa Ismail and Mohammed Ali Jama Ali Ismail Mohamed Kenya Commercial Bank Irene Tabu Thoya Baya Sylvester Thoya Kenya National Assurance Company Limited Hanna Njeri Kamau Kamau Kipanga Kenya Commercial Bank Elizabeth Muthoni Mwaniki Charles Mwaniki Wanjohi, . Standard Chartered Bank, Safaricom Limited, Kenya Electricity Generating Company Limited Grace Chepkoech Rotich Milton Kiplangat Rotich Standard Chartered Bank Esther Doreen Odhiambo, Habil Richard Guya, Charles Kipkirui Lelei, Hillary Kiprotich Koskey, ) George Kiptoo Leleito, Evans Kiplangat Kebenei Francis Odhiambo Guya and Major Kimutai Arap Mibei — (Frascan Construction Company) 'Barclays Bank of Kenya Jane Nyanchama Mosiori and Mongare Orango Phinehne Omanwa Ben Mongare Kenya Commercial Bank Grace Mesabi Wanjohi Collins Waithaka Mugo and Traicy Wanjiku Mugo Equity Bank of kenya Susan Wakenyi Kariuki Linda Mwende Kenya Commercial Bank Phylis Wongare Mburu and Raphael Kamau Joseph Kiragu Munyi Kenya Commercial Bank John Mead Kilonzo and Hezekiah Ndoma Kilonzo Stephen Kilonzo Muendo Unga Group Limited Trufother Wairimu Kuria Francis Kuria Macharia HFC Group Jane Wambui Thuku Peter Thuku Maracha Kenya Electricity Generating Company Limited, Safaricom Limited, TPS Serena, Kenya Re-insurance Limited Josiah Eshiteti Okanda Herbert Okanda Omuluka Ecobank Kenya Limited Loise Adhiainbo Oloo and Risper Acholla Orero Nicholas Matuku Oloo Cooperative Bank of Kenya Public Trustee - Nairobi Kefa Nyamweya Mokaya Barclays Bank of Kenya Grace Wachinga Muchiri Joshua Kogi Muchiri and Joke Muchiri Wanyeki Barclays Bank of Kenya Lilian Mt karni Ndungi and Charles Ngugi Mutura 111±_a Ili Wakarera East African Breweries Limited Allan Kantor Kimani [I Kimani Karumi British American Tobacco Wambua Mutisya Musyimi Mutisya Nzyimi Mutema East African Breweries Limited Viromena Wambui Kimani and Paul Gikonyo Kimani Peter Kimani Njoroge Kenya Commercial Bank Said Mwatsuma Hassan Hassan Samuel Mzungu Kenya Commercial Bank Loss OF POLICY NOTICE is issued pursuant to regulation 9 of the Unclaimed Financial Assets Regulations. 2016 that the Unclaimed Financial Assets Authority has received claims for unclaimed assets from the following persons who, through sworn affidavits, have indicated that the original policy documents have been lost. Claimant's Name Policy No. and Name of Policy Holder Name of Issuing Insurance Company Ezekiel Kipchumba Too Ezekiel Kipchumba Too — 874800 Prudential Life Assurance Charles Joseph Ombongi Obutu Charles Joseph Ombongi Obutu — 4967358 Liberty Life Assurance Limited Peter Kinuthia Thuku Peter Kinuthia Thuku — 1018142 Kenya National Assurance Company Limited El Samma Omiya Ndegwa El Samma Omiya Ndegwa — 3557156 Liberty Life Assurance Limited Anne Khakasa Kere Anne Khakasa Kere — 1207679 Kenya National Assurance Company Limited Jephthah Oderah Adhaya Jephthah Oderah Adhaya — 6966994 • Liberty Life Assurance Limited Grace M. Adira Murilla Grace M. Adira Murilla — 3572331 Liberty Life Assurance Limited Sarah Nyabonyi Nyamache Sarah Nyabonyi Nyamache — 37002929 Old Mutual Life Assurance Company Limited Further notice is given that unless objection to the claims is lodged at the offices of the Authority at the address below within thirty (30) days from the date hereof, payment will be made to the aforementioned persons on the evidence of the sworn affidavit for lost original policy document and any liability on the lost policy document will immediately cease. Unclaimed Financial Assets Authority, Pacis Centre, 2nd Floor, off Waiyaki Way, P.O. Box 28235-00200, Nairobi. JOHN MWANGI, MR/6508117 Chief Executive Officer and Managing Trustee. GAzErrE NOTICE No. 5951 THE COUNTY GOVERNMENTS ACT (No. 17 of 2012) COUNTY GOVERNMENT OF SAMBURU COUNTY PUBLIC SERVICE BOARD THE SAMBURU COUNTY PUBLIC SERVICE BOARD'S ANNUAL REPORT FOR THE YEAR 2018 I. BOARD ORGANIZATION AND ,MANAGEMENT 1.1 Introduction The Samburu County Public Service Board is established under Article 235 of the Kenya Constitution 2010 and section 57 of the County Governments Act, No. 17 of 2012. The Board is a body corporate with perpetual succession capable of suing and being sued. The Board membership comprises of the following— David Lenemiria — Chairperson Silvana Ndarama — Member Timothy Lesingiran — Member Patrick Lekimain Member Samuel Lempushuna — Member Josphat Lekamario — Board Secretary 1.2 Functions and Powers The Mandate of the Board is spelt out in sections 59-86 of the County Governments Act, 2012. Specifically, section 59 provides the functions and powers of the Board as follows— (a) establish and abolish offices in the County Public Service of Samburu; (b) appoint persons to hold or act in offices of the County Public Service including the Boards of cities, and urban areas within •the county and to confirm appointments; (c) exercise disciplinary control over, -and remove, persons holding or acting in those offices as provided for under the County Governments Act, No. 17 of 2012; (d) prepare regular reports for submission to the County Assembly of Samburu on the execution of the functions of the Board; (e) promote in the County Public Service the values and principles referred to in Articles 10 and 232 of the Constitution of Kenya (2010); (f) evaluate and report to the County Assembly on the extent to which the values and principles referred to in Articles 10 and 232 are complied with in the County Public Service; (g) facilitate the development of coherent, integrated human resource planning and budgeting for personnel emoluments in Samburu County; (h) advise the County Government on human resource management and development; (i) advise the County Government on the implementation and monitoring of the national performance management Systemi in the County; and 0) make recommendations to the Salaries and Remuneration Commission, on behalf of the County government, on the remuneration, pensions, and gratuities for the County Public Service employees. The Powers of the Board are to— (a) inform and educate county public officers and the public about the values and principles as enshrined under Article 10 and 232 of the Kenya Constitution 2010; (b) recommend to the county government effective measures to promote the values and principles; (c) assist county government in the formulation and implementation of programmes intended to inculcate in public officers the duty to uphold the values and principles; (d) advise the county government on its obligations under international treaties and conventions on good governance in the county public service; GOVERNOR AND DEPUTY GOVERNOR COUNTY ASSEMBLY COUNTY GOVERNMENT OF SAMBURU COUNTY PUBLIC SERVICE BOARD COUNTY EXCUTIVE COMMITTEE COUNTY SECRETARY AND HEAD OF PUBLIC SERVICE BOARD COMMITEES SECRET ARY/CEO r i CHIEF OFFICERS PIO HEAD OF ADMINISTRATION BOARD SECRETARIAT 5th July, 2019 (e) visit any county public office or body with a view of assessing and inspecting the status of compliance with the values and principles; W investigate, on its own initiative or upon a complaint made by any person or group of persons, the violation of any values and principles; (g) recommend to the relevant lawful authority, any necessary action in view of the violation of the values and principles by any person or public body; (h) co-operate with other institutions working in the field of good governance in the public service; and (i) perform any other functions as the Board considers necessary for the promotion of the values and principles. In consideration of the above Functions and Powers the Board endeavours to— (a) develop capacity of the county public service to ensure more effective and efficient delivery of services in various sectors; (b) ensure that qualified employees are attracted and retained within the county public service by offering attractive remuneration; (c) promote the National Values and Principles and ensure they are upheld by the employees within the county for the purpose of maintaining high standards of professional ethics in service delivery; (d) observe fair competition and merit as the basis of appointments and promotions in the county public service; (e) inculcate patriotism, national unity and sharing of devolution power in the county public service; (/9 advise the county government on efficient, effective and economic use of resources in the county public service; (g) monitor, evaluate, and report on all aspects of the County Public Service ; and (h) provide responsive, prompt, effective, impartial and equitable services. 1.3. County Public Service Board Position within the County Government Of Samburu The CPSB is an entity within the County Government of Samburu. Its structural relationships with other entities are illustrated in Figure Figure I : Organogram of Samburu County Public Service Board 1.4 Proposed Establishment in the Board Secretariat The staff requirements for the Board secretariat are given in table below. As can be seen in the table, the Secretariat is not adequately staffed. This is mainly due to the limited budget provision for the Board. Table 1.1 Proposed Establishment and current staffing in the Board's Secretariat Category JG Establishment Proposed • In Post Variance Head of Administration (CPSB) R 1 1 0 -1 Legal Officer K 1 ' 1 0 -1 Human Resource Officer K 1 1 0 -1 Executive Secretary J 1 1 0 -1 Accountant K 1 1 1 0 Internal Auditor K 1 1 0 -I ICT officer K 1 1 1 0 Records Officer K 1 1 1 0 Public Relation Officer K 1 - 1 0 -1 Customer Care H 1 1 0 -1 ICT Assistant H 2 2 0 -2 Accounts Clerk H 1 1 0 -1 Stores Clerk F 1 1 0 -1 Office Secretary G 1 I. 1 0 Records Clerk F 2 2 0 -2 Drivers —, G 2 2 2 ' 0 Category JG Establishment Proposed In Post Variance Security Guards E 3 3 3 0 Office Assistant F 1 1 0 -1 Ground's men E 2 2 0 -2 Messenger E 1 1 _0 -1 Total 26 26 9 -17 2. ACTIVITIES OF THE BOARD DURING THE YEAR 2018 During the year under review the Board had planned to undertake the following activities as per the Boards mandates. (i) Establish and abolish offices The Board is expected to; Analyze county function areas in line with schedules four and five of the Constitution, other laws and organization of the government. Prepare and review county Organogram and submit to the county assembly for approval. Determine and prepare ideal county staff establishment for county departments. Participate in the county staff headcount exercise. • Undertake skill audit and staff rationalizing. • Determine staff gaps and advise county government or abolishing of offices. (ii) Exercise disciplinary control • Receive and analyze reports from the County Human Resource Management Advisory Committee (CHRMAC) and make recommendations. • Receive and determine appeals from county staff. (iii) Undertake monitoring and reporting • Prepare quarterly reports on the execution of the functions of the Board. • Prepare annual report on operations of the Board to .the County Assembly. • Receive and analyze feedback reports from the County Assembly. • Responding to audit queries to the oversight bodies such as the County Assembly, KENAO, Senate, EACC etc. • Prepare a report to the National Cohesion and Integration Commission on compliance with constitutional requirement, promotion and training. (iv) Values and principles • Prepare Information, Education and Communication (IEC) materials on values and principles. • Adopt, customize and implement the public service code of conduct. • Train TOTs on values and principles. • Sensitize public officers and the county government effective measures to promote the values and principles. • Develop and recommend to the County Government effective measures to promote the National Values and Principles. • Advise the count}, govermnent in the formulation and implementation of programmes intended to inculcate in public officers the duty to uphold the values and principles. • Assess compliance with the values and principles and report to the County Assembly. • Establish and maintain a complaints and complements resolution system. (v) Establish performance management system • Investigate and determine the violation of values and principles by any person or public body and recommend necessary action to the relevant lawful authority. • Administer declaration of income, assets and liabilities on behalf of PSC and EACC. • Sensitize county public service on declaration of income, assets and liabilities. • Design systems for good governance with other public institutions. • Publish and publicize values and principles report in the County Gazette. • Prepare a work plan on promotion of values and principles. • Prepare a report on realization of national values and principles of good governance to the Office of the President. (vi) Human resource, planning, management and development • Recruitment of County Public Service. • Induction of newly recruited staff. • Undertake annual audit on compliance With HR policies, circulars and directives. • Adopt and customize the public service HR Manual. 5th July, 2019 THE KENYA GAZETTE 2465 Sensitize staff on the HR manual. Undertake research on HR best practices. Prepare succession management plans and advise the county government. Map and document relevant treaties and conventions on good governance nationally and internationally relevant to the county public service. Acquainting the Board on relevant treaties and conventions for the county. • Create and manage a database of all county staff. • Sensitize staff on Performance Appraisal System (PAS). • Undertake a Training Needs Assessment (TNA) and implement feasible recommendations. • Undertake oversight surveys to determine clientele, employee and work environment satisfaction levels. • Develop and implement a service charter for the Board. • Analyze personnel emoluments and advise the county government on optimal levels of wage bill. • Oversee the development and implementation of a performance management plane for the county public service by the executive committee. Oversee the implementation of CARPS's feasible recommendations. • Make recommendations to the salaries and remuneration commission on the remuneration, pensions and gratuities for the county public service employees. (vii) Administration support services • Develop and review. Board's Organogram. • Establish positions identified in the Boards' Organogram. • Recruit arid re-train secretariat staff. • Hold a bonding session between the Board and the County Executive. • Hold formal and informal meetings with County Assembly's relevant committees to sensitize members on Board's mandates and functions. • Prepare budget to match the resources with programmes/activities and monitor its implementation. • Develop and maintain a web portal for the Board. • Automate boards record keeping through Document Management System • Networking the CPSB Offices to ensure internet connectivity for effective service delivery. 2.1 Accomplished Board's Activities 2.1.1 Recruitment During the period under revie\v, the Board advertised, shortlisted, and conducted interviews for various vacant positions as requested by Chief Officers of the departments. The Board strived to make appointments in accordance with the constitutional and the County Government Act, No. 17 of 2012 requirements taking into account the distribution among all the sub-counties and wards, gender, youth, minority, marginalized persons, PWDs and people from outside the'county. The Board advertised for 33 posts, received 1041 applications and issued appointment letters to 43 new staff for various departments. The summaries of completed recruitments are givers in Tables 2.1 and 2.2. Recruitment of 42 health staff and 1 deputy county attorney is on-going. Table 2.1: Summary of Recruitments Total % of appointed Number of advertised post 274 Total number of applications received 2292 Total number of shortlisted candidates 314 Total number of appointments 155 100% Number of male appointed 76 49.03% Number of female appointed 79 51.00% Number of youth appointed • ' 134 86.45% Number of PWD appointed 1 0.01% Number of persons from outside Samburu County 39 25.16% Table 2.2: Distribution of Appointments by Sub-County In the year 2018, the County Public Service Board made 155 appointments. A total of 92 out of those appointed are from Samburu Central, 28 from Samburu North and 17 from Samburu East. The county public service board appointed 18 people from outside Samburu County. Appointees from outside Samburu County comprises of persons from Laikipia, Kisii and Machakos counties among others. 2.1.2 Staff Promotions The Board assisted by Chief Officers and Human Resource department, reviewed and analyzed requests for promotions and approved as follows:- Department No. Sports and Youth Affairs 1 Total 1 Only one request for promotion was approved in the previous year. 2.1.3 Confirmation of Appointment During the year under review the Board confirmed staffs that were due for confirmation. The total number of staff confirmed per department is as follows:- (a) Health Services 3 Total 2.1.4 Re-designation There were no any re-designations clone by the county public service board in the previous year. 2.15 Regularization The Governor and the Deputy Governor appointed staff in their offices which were then• regularized by the County Public Service Board during the year. In the year 2018, two staff were regularized. 2.1.6 Service Charter The board proposed a service charter to enhance effective service delivery. 2.1.7 Training and Development The Board attended various courses, workshops, seminars, for capacity building as indicated in Table 2.3. Table 23: Seminars/Workshop for Board Members Date No. Trained Course Title and Lesson Learnt , Location No. of days 23rd to 27th April, 2018 7 5th Annual Devolution Conference Kakamega 5 June 3 Performance Contracting Workshop Archers Post 5th to 6th July, 2018 1 Excom and Steering Committee Consultative meeting Ukunda-Kwale - 2 6th to 7th September, 2018 1 Excom and Steering Committee Consultative meeting Mombasa 2 16th-22nd September, 2018 6 Capacity Building for Public Service Officers Nakuru 7 23rd — 28th September, 2018 6 Accounting Officers course at KSG, Matuga Kwale 5 4th -7th December, 2018 5 6th Annual Convention Forum Ukunda-Kwale 4 25th -30th November, 2018 1 Enhancing Public Service Management Nakuru 1 2.1.8 Ethics and Governance The Public Officer Ethics Act, 2003 requires public officers to make initial, biannual, and final declaration of incomes, assets and liabilities on existing and exiting service respectively. The Board ensured that the staff of the County Government completed the wealth declaration forms as provided for by the Act. The Board has recently gazetted the Procedures for the Administration of Declaration of Incomes, Assets and Liabilities as required by law. The Board endeavours to train all staff on National Values and Principles referred to in Articles 10 and 232 of the Constitution of Kenya (2010). 3. INSTITUTIONALIZATION OF NATIONAL VALUES AND PRINCIPLES OF GOOD GOVERNANCE AND OF PUBLIC SERVICE 3.1 Institutionalization of National Values and Principles As stipulated in Article 59 (1) (e) of the CGA, 2012, the CPSB is mandated to promote in the county public service, the values and principles referred to in Articles 10 and 232 (Kenya Constitution 2010). Section 59 (1) (f) of the County Governments Act, No. 17 of 2012 mandates the Board to carry out evaluation on the extent to which the values and principles have been complied within the county public service. Thus, the Board planned to undertake this noble task in the year (2018). As stipulated in section 104 (4) of the County Governments Act, No. 17 of 2012 the Board is required to incorporate Non-State Actors in planning processes for activities in which the public is expected to participate. The board through the support of the ministry of devolution made available policy documents among them, on the promotion of values and principles of public service. These documents will be documents will be distributed across the county departments and sub counties to help in Informing, Educating and Communicating Values and Principles of the public service for inculcation within the public service. 3.3 Impacts of Relationship between the Board and Stakeholders on the National Values and Principles The National Values and Principles are meant to have attitude change in the way we transact business with public and other institutions the board work with. Lack of them means there will always be breakdown of communication and coordination and as a result it will affect efficient service delivery. The recipients on the end suffer either directly or indirectly. 3.3.1 CPSB and the Executive The Board's functions and Powers as stipulated in Sec 59 of CGA, 2012, have a direct bearing in the way the Members are expected to transact business with the Executive arm of the County Government. The board has been enjoying a cordial relationship with county executive and immense consultations which enhanced smooth running of the two arms. When need arises for recruitment the board receives indents from the respective department requesting personnel's to fill required positions as dictated by budget and department establishments, and upon recruitment the board shares appointment of successful candidates with department to induct and post accordingly. 3.3.2 Public Service Instability of the public officers has been noted with concerns. This is due to pending promotions and disciplinary cases. The board recommends strengthening of Human resource department and the county advisory committee staff issues such as promotions, resignations, and discipline etc. to be enhanced. The board has taken an initiative on staff training on values and principles of governance and public service. The board should contemplate on regular training on these values and principles of governance and public service annually. 3.3.3 County Assembly There has been good relationship with the County Assembly since inception of the board, especially with the respective concern committees. The board has smoothly cooperated with the assembly on various matters of service delivery to the public and staff in accordance to the provisions 4, 5th July, 2019 provided by the law.. The board has interacted effectively with labor, budget, and health committees to clarify, issues arising from the respective departments. Financial Independence of the board is an integral factor in service delivery and its smooth operations rather than keep on relying on treasury for funds disbursements. Issues of mispostings on board's vote book to fund other department leaving board with insufficient funds to operate, was noted with deepest concerns. 3.3.4 The Members of the Public • The public has not fully understood the mandates and functions of the county public service board apart from recruitments, therefore there is a need for Civic education, to sensitize the public on the functions of the board and educate on values and principles of governance and public service as enshrined in article 10 and 232 of the Constitution of Kenya 2010 4. CHALLENGES IN FINANCING THE COUNTY PUBLIC SERVICE BOARD'S MANDATES 4.1 Introduction County Public Service Boards are created by the law. They are then given a host of mandatory duties and responsibilities which they have to accomplish. Among these responsibilities are implementation of Articles 10 and 232 of the Constitution of Kenya on National Values and Principles in the county government. This is designed to be done through preparation of training materials on topical issues and thereafter carrying out civic education to the county public service and the public. The importance of carrying out of this civic education on National Values and Principles cannot be over emphasized. It is a legal requirement that the county public service boards should, report to the county assembly at the end of every calendar year the extent to which this has been undertaken during the year. At the same time, this report should be submitted to the Office of the President which feeds into the Presidential Speech to Parliament sometime in April of every year on the extent to which National Values and Principles has been carried out in the counties and nationally. This analogy of one mandatory duty and responsibility among the many that the county public service board is supposed to undertake just demonstrates the importance of such undertakings in the county and nationally. The County Governments Act, No. 17 of 2012 provides a host of numerous duties and responsibilities that county public service boards are expected to perform. Samburu County Public Service Board has however not undertaken most of such duties and responsibilities in the year under review. The county public service board and the all other departments of the county executive faced numerous financial challenges due to irregular flow of funds from the National Exchequer. This derailed efforts to carry out some of the mandatory duties and responsibilities. The county public service board however, carried out some of its responsibilities among them recruitment of staff as per department requests, staff prqmotion, administering declaration of incomes, assets and liabilities and gazetting the procedures for administration of the same. 42 Activities the Board had planned to undertake in the Year 2018 The Board has a strategic plan whose activities are derived from the expected duties and responsibilities per the Constitution and the County • Governments Act. These modest activities were then designed to be undertaken in. chronological order during each fiscal year. Some of these activities are supposed to be done each year. The planned Board activities are presented in Table 4.1. The table is an extract of activities that were expected to be undertaken during 2018. The county assembly was involved during its preparation and made valuable contributions. Table 4.1: County Public Service Board Planned Activities Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Strategic Issue Activities Output Indicator 2016/17 2017118 2018/19 Establishment and Abolition of Offices • Analyze county functional areas in line with schedules four and five of the Constitution, other laws and organization of the county government ' 1 Report prepared No. of reports .0.8 0.8 Prepare and review county Organogram and submit to the county assembly for approval Reviewed Organogram Organogram 0.5 0.5 Determine and prepare ideal County staff Establishment for county departments . Ideal county staff established No. of reports 1.3 1.3 Undertake county staff headcount County staff head count undertaken and report. prepared No. of reports 0.3 0.3 Undertake skill audit and staff rationalizing Skill audit and staftilio. rationalization undertaken and report prepared of reports 0.5 05 Determine staff gaps and advise county government on establishment or abolishing of offices Reports prepared No. of reports 0.3 03 Disciplinary Control Receive and analyze reports frnm the CHRMAC and make recommendations Reports prepared No. of reports 02 02 Receive and determine appeals from county staff Report prepared _ No. of reports 025 025 Monitoring and Reporting Prepare quarterly reports on the execution of, the functions of the Board Quarterly reports prepared No. of reports 0.65 0.65 Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Strategic Issue Activities Output Indicator 2016117 2017/18 2018/19 Prepare annual report on operations of the Board to the County Assembly Annual report prepared No. of reports 0.60 0.60 Receive and analyze feedback reports from the County Assembly reports prepared No. of reports 0 20 0.20 Responding to audit queries to the oversight bodies such as the County Assembly, KENAO, Senate, EACC etc. Clarifications and feedback Reports No. of reports 0.10 0.10 Prepare a report to the National Cohesion and Integration Commission on compliance with constitutional requirements in recruitment, promotion and training Annual report prepared No. of reports 035 0 35 Values and Principles Prepare IEC materials on values and principles IEC Manuals prepared No. of manuals 05 05 Prepare and review a code of conduct for public service To customize Public Service Code of Conduct Code of conduct - 05 05 Train ToTs on values and principles 50 ToTs trained No. of ToTs trained 03 0.5 Sensitize public officers and the public about the values and principles forums held No. of forums 1.8 1.8 Develop and recommend to the county government effective measures to promote the values and principles Annual report on measures to promote the values and principles No. of reports 0.5' 0.5 Advise the county government in the formulation and implementation of programmes intended to inculcate in public officers the duty to uphold the values and principles Annual report on measures to promote the values and principles No. of reports 025 0.25 Assess the extent of compliance to the values and - principles and report to the County Assembly Annual assessment report on compliance with values and principles No. of reports 2.0 2.0 Establish and maintain a complaints and complements resolution system Complaints and complements resolution system developed No. of systems 0.5 0.5 Investigate and determine the violation of values and principles by any person or public body and recommend necessary action to the relevant lawful authority Semi-annual reports on violation of values and principles prepared No. of reports 15 13 Administer Declaration of Income, Assets and Liabilities on behalf PSC and EACC DIALS forms filled and submitted 03 03 Sensitize county public service on, Declaration of Income, Assets and Liabilities Sensitizations conducted and reports prepared No. of reports 0.5 0.5 Design systems for good governance with other public institutions System for good governance developed No. of reports 1.2 1.2 Prepare a work plan on promotion of values and principles Annual Work Plan prepared Annual Work Plan prepared 0.16 0.16 Prepare a report on realization of national values and principles of good governance to the Office of the President Annual values and principles report to the Office of the President prepared No. of reports 0/ 02 Human Resource, Planning, Management and Development Recruitment of County Public Service Recruitment reports prepared No of reports 25 2.5 Induction of newly recruited staff Induction sessions held and reports prepared No. of reports 2.0 2.0 Undertake annual audit on compliance with HR Policies, circulars and directives • Annual audit on compliance with. HR Policies, circulars and directives conducted and reports prepared No. of reports 2.5 25 5th July, 2019 .. Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Strategic Issue Activities Output Indicator 2016117 2017/18 2018/19 Sensitize staff on the county HR manual Forums held to sensitize staff on the county HR manual and other policies No. of forums 1.2 12 Undertake research on HR best practices Research reports on HR best practices prepared No. reports 1.0 1.0 Prepare succession management plans and advise the county government Succession management plans prepared No. of reports/ plans 0.75 0.75 Map and document relevant treaties and conventions on good governance nationally and internationally relevant to the county public service Reports on relevant treaties and conventions on good governance nationally and internationally releVant to the county public service prepared No. of reports . 1.4 1.4 Acquainting the Board on relevant treaties and conventions for the county Reports on board's acquaintance with relevant treaties and • conventions for the county prepared No. of reports • 02 02 • Share with the County. Executive Committee the relevant treaties and conventions • Reports on sensitization prepared No. Reports 03 05 Performance Management Create and manage a database- of all county staff Database of all county staff prepared and updated annually Database . 0.3 0.3 Sensitize staff on Performance Appraisal System (PAS) Forums to sensitize staff on Performance Appraisal System (PAS) held No. of forums 1.2 1.2 Develop and recommend a rewards and sanctions mechanism Rewards and sanctions mechanism developed and implemented No. of reports on implementati on 13 1'3 Undertake a Training Needs Assessment (TNA) and implement feasible recommendations TNA undertaken and feasible recommendations implemented No. of TNA reports 0.5 0.5 Develop board's strategic plan Strategic plan developed Strategic plan 1.0 1.0 Undertake oversight surveys to determine clientele, employee and work environment satisfaction levels Annual oversight surveys undertaken and reports prepared Survey reports . 1.5 1.5 Develop and implement a service charter for the board Service charter developed and implemented Service Charter Completed 0.50 0.50 Analyze personnel emoluments and advise the county government Personnel emoluments analyzed and reports prepared Reports prepared 0.49 0.49 Oversee the development and implementation of a performance management plan for the county public service by the County Executive Committee Annual report on implementation of performance management Plan prepared No. of reports 0.2 0.2 Oversee the implementation of CARPS's feasible recommendations Feasible recommendations of CARPS implemented annually No. of reports prepared 0.45 0.45 Make recommendations to the Salaries and Remuneration Commission on the remuneration, pensions and gratuities for the county public service employees Semi-annual recommendations submitted to SRC No. of recommendat ions 09 09 I Develop and review Board's Organogram Organogram developed and reviewed Organogram 1 .0 1.0 Administration Support services Create establishment for the positions identified in the Boards' Organograrn Establishment Approved establishment 02 02 Recruit and re-train secretariat staff Secretariat staff recruited Staff trained 2.0 2.0 . Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Proposed Budget (KSh. in Millions) Strategic Issue Activities Output Indicator 2016117 2017/18 2018/19 Total Prepare budget to match the resources with programmes/activities and monitor its implementation Annual Budget Prepared Annual Budget 02 02 Annual Programme Based Budget report prepared PBB Prepared 02 02 Construct board offices Board's offices constructed to 100% completion % completion 15 15 Develop and maintain a web portal for the board Board portal developed and updated monthly Monthly Updates 025 025 ' 60 60 Table 4.2: Extracts from the approved Samburu County Government Budgets for indicated period SAMBURU COUNTY PUBLIC SERVICE BOARD ANNUAL BUDGETS FROM FY 2015/16 TO 2018/19 Economic Item Titles 2013/14 2014/15 2015116 2016/17 2017118 2018/19 2210101 Electricity - - 15,000 45,000 100,000 100,000 2210102 Water and sewerage charges - - 10,000 '24,000 150,000 100,000 2210201 Telephone, Facsimile and Mobile Phone Services - - 200,000 150,000 200,000 200,000 2210202 Internet connection - - 60,000 20,000 120,000 120,000 2210203 Courier and postal services - - 10,000 5,000 10,000 5,000 2210301 Travel Costs (airlines, bus, railway, etc.) - - 400,000 1,000,000 700,000 500,000 2210302 Accommodation-Domestic travel - - 3,500,000 2,500,000 3,500,000 1,500,000 2210303 Daily subsistence allowance - - 500,000 400,000 700,000 500,000 2210304 Sundry items (airport tax, taxis) - - 100,000 100,000 100,000 100,000 2210309 Field Allowance - - 100,000 100,000 50,000 2210401 Travel Costs (airlines, bus, railway,etc.) - - 2,500,000 1,000,000 1,000,000 1,000,000 2210402 Accommodation - - 2,000,000 1,000,000 1,250,000 1,250,000 2210404 Sundry items (airport tax, taxis) - - 450,000 500,000 200,000 100,000 2210499 Foreign Travel and subs-Other - - - - 100,000 - 2210502 Publishing and Printing Service - 200,000 200,000 200,000 250,000 2210503 Subscriptions to Newspapers, Magazines and periodicals - - 20,000 10,000 - 10,000 2210504 Advertising Awareness and Publicity Campaigns - - 1,629,468 1300,000 1,500,000 1,500,000 2210505 Trade shows and Exhibitions - - 10,000 10,000 - 10,000 2210603 Rent and Rates- Non Residential - - 196,000 1,000,000 1,500,000 600,000 2210604 Hire of Transport Equipment - - 5000 20,000 20,000. 10,000 2210701 Travel Allowance - - 1,000,000 1,000,000 500,000 2210703 Production and Printing of training Material - - - 300,000 - 400,000 2210708 Trainer Allowance - - - 400,000 500,000 500,000 2210710 Accommodation Allowance - - 1,000,000 '500,000 500,000 500,000 2210711 Tuition Fee Allowance - - 900,000 600,000 600,000 600,000 2210799 Training Expenses-Other (Bud - - 2,000,000 1,000,000 1,000,000 800,000 2210801 Catering Services, Accommodation - - 450,000 350,000 400,000 500,000 2210802 Boards, Committees, Conferences and Seminars - - 350,000 500,000 200,000 200,000 2210809 Board Allowance - - - 500,000 100,000 100,000 2210904 Motor vehicle insurance - - 1,170,000 1,500,000 1,300,000 1,000,000 2210910 Medical insurance - - 846,000 - - 2211009 Education and Library Suppliei - - 10,000 10,000 - 5,000 2211016 Purchase of Uniform and clothing-staff - - 10,000 5,000 5000 50,000 2211101 General Office Supplies - - 500,000 600,000 400,000 500,000 2211102 Supplies and Accessories for Computers and Printers - - 180,000 200,000 150,000 200,000 2211103 Sanitary and Cleaning Materials, Supplies and Services - - 20,000 10,000 20,000 20,000 2211201 Refined Fuels and Lubricants for Transport - - 2,850,000 2,500,000 2,000,000 2,300,000 2211203 Refined Fuels and Lubricants-Other - - 1,000,000 500,000 500,000 2211204 Other Fuels (wood,charcoal,cooking Gas) - ' - 60,000 - 60,000 2210305 Contracted Guard and Cleaning Service - - ' 5000 100,000 - 100,000 2211306 Membership Fees, Subscriptions to Professional . - - 600,000 700,000 600,000 500,000 5th July, 2019 THE'KENYA GAZETTE SAMBURU COUNTY PUBLIC SERVICE BOARD ANNUAL BUDGETS FROM FY 2015/16 TO 2018/19 Economic Item Titles 2013/14 2014/15 2015/16 2016117 2017/18 2018/19 2211308 Legal Dues/Fees, Dues and Subscription - - 2,400,000 1,200,000 1,0004100 1,300,000 2211309 Management Fee - - 200,000 245091 50,000 2211310 contracted professional Services , - 2,900,000 1,800,000 - 500,000 2220101 Maintenance of Motor vehicles - - 1,400,000 1,900,000 1,300,000 1,500,000 2220201 Maintenance of Plant, Machinery and Equipment - - 10,000 10000 10,000 10,000 2220202 Maintenance of Office Furniture and Equipment - . - 20,000 10,000 10,000 100000 2220209 Minor Alteration to Building and Civil Works - 205,000 20000 100,000 100,000 2220210 e . Maintenance of Computers ,Software and network - - 70,000 20,000 1,10,000 100,000 3110701 Purchase of Motor Vehicle - - 7,000000 - - - 3111001 Purchase of Office Furniture and Fittings - - 10000 10,000 2,000,000 1,500,000 3111002 Purchase of Computers, Printers and Other IT Equipment , - 200,000 - - 100,000 3111003 Purchase of Air ' conditioners, Fans and Heating Aypliances - - 5000 - - - 3111004 Purchase of Exchanges and Other Communications Equipment - - 119,811 - 3111110 Purchase of Generator - - - 20,000 50,000 1,000000 3111111 Purchase of ICT Networking and Communication Equipment - - - 20,000 - 300,000 3111112 Purchase of Software - - - 100,000 - 100,000 TOTAL OPERATIONS - - 36,564,279 26,529,000 • 25,229,509 23,900,000 5. OUTLOOK FOR THE INCOMING COUNTY PUBLIC SERVICE BOARD The new Board should have it easy settling down as it will find most of the structures in place such as:- (a) The new Board will find an established Office in place. (b) A number of Secretarial Staff in place (Secretariat not fully established). (c) The incoming Board will have to complete the Strategic Plan 20184022 to enable have a clear road map for implementation of its activities. (d) The incoming Board will be able to carry out functions not carried out by the outgoing Board eithei due to time constraints or lack of resources. (e) The incoming Board should continue with the good existing relationship with the Executive and County Assembly established by the outgoing Board. (f) The incoming Board will have an advantage since two Members of the outgoing Board will be part of the incbming Board. 5.1 Success Story of the Outgoing CPSB •members The Board is established under Article 235 of the Constitution and consists of Chairperson, Secretary and six other members appointed by the Governor with approVal of the County Assembly. In order to appreciated the achievements made by the oiitgoing Board Members it is important to understand the power, functions and mandate of the Board as contained in sections 57 to 86 of the tounty Governments Act, No 1/ of 2012. The outgoing Members came into Office on 4th June, 2013. Since then the Board has endeavoured to fulfil its mandate as contained in the Act. 5.1.1 Board's Achievement since June 2013 Major success story was starting an Office from zero as there was nothing to call, an Office. Initially the CPSB Members were housed at the ECDE Hall but after a short stay moved tothe old County Council Offices near the. County. Education Office which lacked in most basic items such as toilets/washrooms.and water. The Board thereforedecided to rent a house (former KCB Managers House) belonging to Mr, Harun Lesirma for a period of two years awaiting completion of the new CPSB Offices which were completed by mid 2018. Towards the end of 2018 All Board Members, Secretariat and other Board Staff moved into their new offices located between the IEBC and the Department of Water Offices in Maralal. Another success story was the Speed at which the Board came up with the criteria for recruitment process noting that the County Government was relatively new and needed some personnel lo be in the Office at the earliest possible for them to start functioning. These included the Chief Officers, Ward Administrators and ECDE teachers which were urgently required in place. The CPSB also established fairly fast cordial working relationship with both the Executive as well as the County Assembly. This was not only crucial but Critical as so much recruitment was going on hence the need for goodwill from all the parties. . Recruitment of 400 ECDE teachers was a big success story being one of the single largest hiring by the County Government. It should be noted that the Samburu County Public Service Board was among the first to recruit 400 teachers before the High Court halted further recruitment. Recruitment of ECDE teachers involved many players/interest groups and aboVe all ensuring fair distribution in all Wards. 5.1.2 Other Success Story Include:- (a) Recruitment for Health Department in the 1st County Government is (b) Giving Advisory to the Executive whenever need arises (c) At National level, the CPSB Members have participated either as group or individually at County Public Service Boards National Consultative Forum (CPSBNCF) in which their contributions have been immense. CPSBNCF is an umbrella body that brings together all the 47 County Public Service Boards and 5.2 Transition Issues During the Boards Planning Workshop held in Nakuru in September of 2018, various transitions issues were discussed among them:- (a) Advisory to the Governor to start recruitment process of the new Board in good time (b) The outgoing Board to induct the incoming one and (c) Outgoing Board to hand over to the new Board all the reports of work accomplished and pending before leaving the Office. Dated the 28th December, 2018. JOSPHAT LEKAMARIO, MR/6508306 Secretary/CEO, Samburu County Public Service Board.