GAZETTE NOTICE NO. 573

the following positions in various Departments in the County Executive. (b) Ref. No. GV/CCO/2/1 Vol.1/24 dated 12th February, 2018 requesting the re-advertisement for the positions for Public Service and Co- ordination of County Affairs and Chief Officer, Information, Communication and Technology from the Governor Dr. Wilber K. Otichillo. The advert was placed in the Daily Nation newspaper on Friday, 2nd March, 2018, to run till Monday the 12th March, 2018. The same was posted on the Vihiga County Website and on the all the County Sub county and Ward Administration office notice boards. The other positions that were advertised are as follows: 1. Liaison Officer- Nairobi Office Job Group “Q”–1 Post. 2. Chief Administrative Officer- County Assembly Liaison Officer Job Group “M”–1 Post. 3. Assistant Director of Legal Services Job Group “P”–1 Post. 4. Principal Legal Officers Job Group “N”– 2 Posts. 5. Director of Human Resource Job Group “R”–1 Post. 6. County Transport and Logistics Officer Job Group “P”–1 Post. 7. Senior I.C.T Officer Job Group “L”–1 Post. 8. I.C.T Officer I Website Administrator Job Group “K”–1 Post. 9. County Architect Job Group “P”–1 Post. 10. Principal Quantity Surveyor - Job Group “N” – 1 Post. 11. Chief Superintending Inspector Roads-Job Group “M”– 1 Post. 12. Chief Superintending Inspector Mechanical, Job Group “M”–1 Post. 13. Deputy Director Agriculture Job Group “Q” – 1 Post. 14. Deputy Director Cooperatives Job Group “Q” –1 Post. 15. Head of G.I.S Job Group “P”– 1 Post. 16. Geographic Information Systems Officer I Job Group “K” -1 Post. 17. Draughtsman Job Group “J” –1 Post. 18. Valuation Officer Job Group “J” – 1 Post. 19. Urban Planner Job Group “K” –1 Post. 20. Director of Economic Planning Job Group “R”- 1 Post. 21. Payroll Officer Job Group “K”–1 Post. 22. County Head of Water Services Job Group “Q” – 1 Post. 23. County Head of Environmental Services Job Group “Q” –1 Post. Long listing and short listing exercise took place from 13th to 20th March, 2018. Of the advertised posts only 15 positions met the set qualifications. The following positions did not meet the minimum qualifications and experience required for short listing specified in the advertisement. 1. Liaison Officer- Nairobi Office Job Group “Q” –1Post. 2. Assistant Director of Legal Services Job Group “P”–1 Post. 3. Principal Legal Officers Job Group “N” –2 Posts. 4. Chief Superintending Inspector Roads Job Group “M”– 1 Post. 5. Deputy Director Agriculture Job Group “Q” – 1 Post. 6. Head of G.I.S Job Group “P”– 1 Post. 7. Draughtsman Job Group “J”–1 Post. 8. Payroll Officer Job Group “K”–1 Post. 9. County Head of Water Services Job Group “Q” – 1 Post. 10. County Head of Environmental Services Job Group “Q”–1 Post. Summary of applications received The table below gives a summary of the applications received as at the close of business on 12th March, 2018: Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Head of Water Services 7 1 2 1 0 0 3 6 1 5 0 Valuation Officer II 10 1 0 1 2 0 6 7 3 9 0 Draughtsman 8 0 1 1 0 1 5 8 0 5 0 Ass. Director Legal Services 6 0 0 1 0 0 5 3 3 6 0 Principal Legal Officers 9 1 1 0 0 1 6 2 7 8 0 Chief Sup Inspector Roads 6 2 0 0 0 0 4 6 0 3 0 25th January, 2019 THE KENYA GAZETTE Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Chief Sup Inspector Mechanic 7 0 1 0 0 1 5 5 2 3 0 Deputy Director Co-operatives 13 2 0 0 0 1 10 11 2 5 0 Principal Quantity Surveyor 3 0 1 0 0 0 2 2 1 3 0 Director Economics 5 1 2 1 0 0 1 2 3 1 0 Head of GIS 9 0 2 1 0 0 6 6 3 6 0 County Architect 4 1 0 0 0 0 3 2 2 1 0 Deputy Director Agriculture 17 5 2 0 0 1 9 12 5 8 0 Director Human Resource 25 4 1 1 3 3 13 14 11 8 0 Head of Environment 22 2 3 2 2 1 12 18 4 16 0 GIS Officer 37 3 3 3 2 2 24 30 7 36 0 Chief Admin Officer- County Assembly Liason 53 9 6 5 7 7 19 29 24 29 0 County Transport and Logistics Officer 19 5 0 0 2 2 10 17 2 11 0 Senior I.C.T Officer I 26 6 3 3 5 0 9 24 2 19 0 I.C.T Website Admn 35 5 2 5 7 5 11 29 6 33 0 Payroll Officer 38 7 3 2 3 9 14 25 13 29 0 Urban Planner 24 5 1 0 1 1 16 16 8 21 0 Liason Officer, Nairobi 57 12 3 5 7 5 25 43 14 28 0 TOTAL 440 72 37 32 41 40 218 317 123 293 1 Summary of shortlisted candidates Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Valuation Officer II 3 1 0 0 0 0 2 3 0 3 0 Principal Legal Officers 4 1 0 0 1 1 1 1 3 4 0 Chief Sup Inspector Mechanic 2 0 0 0 1 0 1 1 0 0 0 Deputy Director Co-operatives 3 1 0 0 1 1 0 3 0 0 0 Principal Quantity Surveyor 2 0 0 0 0 0 2 1 1 2 0 Director Economics 2 0 1 0 0 0 1 1 1 0 0 County Architect 2 1 0 0 0 0 1 2 0 0 0 Deputy Director Agriculture 5 2 0 0 0 0 3 4 1 1 0 Director Human Resource 5 0 1 0 1 1 2 1 4 0 0 GIS Officer 5 1 1 0 0 1 1 5 0 5 0 Chief Admin Officer, County Assembly Liason 4 1 0 0 1 2 0 3 1 0 0 County Transport and Logistics Officer 3 0 0 0 0 0 3 2 1 1 0 Senior I.C.T Officer I 2 1 1 0 0 0 0 2 0 1 0 I.C.T Website Admn 3 0 1 1 0 0 1 3 0 2 0 Urban Planner 2 0 0 0 0 1 1 2 0 1 0 TOTAL 47 9 5 1 5 7 19 34 12 20 0 The list of the shortlisted candidates was placed in Daily Nation newspaper on 2nd March, 2018. Interviews were held from 2nd to 9th May, 2018. The Board approved the names of the successful candidates in its full Board meeting of held on 15th May 2018, Minute7/15/05/2018.The letters of the successful candidates were then written and forwarded on 25th May, 2018 to the Department of Public Service and Co-ordination of County Affairs for issuance. Chief Officers recommended for the two posts are as shown below; three names per position. County Chief Officer, Administration and Co-ordination of County Affairs Name Gender Age ID/P-Port Qualification Lucy D Kihamba F 50 MBA,BA. Akolo Joshua Tom M 48 10694933 MBA, Bcom Accounting Gilbert Vidija Musalia Edebe M 49 9800352 Bachelor of Arts County Chief Officer Information, Communication and Technology Name Gender Age ID/PP No. Qualification Barnabas Kipchumba Sang M 43 14509916 Ms. IT, Bed (Technology Education) Arowo Millycent Akoth F 37 22247875 Bs. ICT management Aggrey Sakwa Mwashi M 57 4184900 Ms. Procurement and Logistics, Bs. Information Technology The position has not been filled yet. The distribution of successful candidates. Position Sub-County Gender Emuhaya Sabatia Hamisi Luanda Vihiga Others M F Youth PLWDs Senior ICT Officer 0 0 1 0 0 0 1 0 1 0 Chief Administrative Office, County Assembly Liaison Officer 0 1 0 0 0 0 0 1 0 0 County Transport and Logistics 0 0 0 0 0 1 1 0 0 0 County Architect 0 0 1 0 0 0 1 0 0 0 THE KENYA GAZETTE 25th January, 2019 176 176 Position Sub-County Gender Emuhaya Sabatia Hamisi Luanda Vihiga Others M F Youth PLWDs Deputy Director, Co-oporatives 0 0 1 0 0 0 1 0 0 0 Director of Human Resource 0 0 0 0 0 1 0 1 0 0 ICT Officer Website Administrator 0 0 0 1 0 0 1 0 1 0 Chief Superintending Inspector, Mechanical 0 1 0 0 0 0 1 0 0 0 Valuation Officer 0 0 1 0 0 0 1 0 1 0 Urban Planner 0 0 0 0 1 0 1 0 0 0 Director, Economic Planning 1 0 0 0 0 0 1 0 0 0 G.I.S Officer 1 0 0 0 0 0 1 0 1 0 Principal Quantity Surveyor 0 0 0 0 0 1 1 0 1 0 TOTALS 0 1 4 1 1 2 11 2 5 0 Percentages 0 11.1 44.44 11.1 11.1 22.2 85 15 38 0 The positions of Chief Administrative Office County Assembly Liaison Officer, Chief Superintendent Inspector, Mechanical and Director Economic Planning are yet to be filled. Department of Transport and Infrastructure—Road Inspectors The Board received the following letters from the Department of Transport and Infrastructure to hire Road Inspectors: (a) Ref. No.VCG/MTI/HRM/6 dated 22nd February, 2018 (b) Ref. No. VCG/MTI/HRM/1 VOL.1/131 dated 23rd March,2018 On 29th March, 2018 the Board held a meeting and resolved to invite the three Road Inspectors for an interview on 3rd April, 2018 in collaboration with the Transport Manager to gauge the suitability of the candidates. The officers were appointed on a three (3) month non-renewable contract. Department of Physical Planning, Lands and Housing- Post of Municipal Manager The Board received an indent from the Department of Physical Planning, Lands and Housing requesting to have a Municipal Manager employed. An advert was placed in the Daily Nation Newspaper to run from 1st to 8th June, 2018. The short listing was done four candidates were invited for interview which was held on 9th June, 2018. Names of the shortlisted Name Gender Age ID Number /PPORT Andrew Ahuga Mwenesi M 56 5122536 Amos Jacob Chilo M 58 6422662 Luke Andeka M 34 24058289 Asienwa Bigood Opapa M 47 10885094 The Board recommended that the position be readvertised. Office of the Governor Recruitment in the office of the Governor was done as per the Transition Authority Document. Name Position Date of Appointment ID No. Job Group Noah Asanga Okaya Chief of Staff 9th October 2017 14596111 SRC Terms Jairus B. Amayi (Dr.) Economic Advisor 7th November 2017 6337445 SRC Terms Geoffrey Sore Legal Advisor 7th October 2017 25837973 SRC Terms Christopher Amwayi Onyango Personal Assistant 31st August 2017 22803541 M Kibisu Kabatesi Political Advisor 3rd March, 2018 4877250 SRC Terms Samwel Tella Onyino Driver 1 19th October, 2018 7882840 F Roselyne Inyange Mwangu House Keeper 4th July 2018 2001485 F Victor Wetende Director Governors Press 1st August, 2018 28566557 Q Laura Kanifa Aduma Personal Secretary 1st December 2018 28143657 L Catherine Kang’ahi Boge Principal Gender Liaison Officer 1st July, 2018 22117097 N David Okonji Andika Chief Sub County Liaison Officer, Emuhaya 1st July, 2018 8823400 M Jethron Ayumba Sabula Chief Sub-County Liaison Officer, Luanda 1st July, 2018 23536762 L Nathaniel Lusiji Shibira Hamisi Sub County Liason Officer 4th September, 2018 0692977 M Bonface Oyando Kotia Chief County Liason Officer 1st July, 2018 25657476 M Ingado Joy Aluvisia Sabatia Sub County Liason Officer 27th December,2018 27575679 K Diana Makungu A Clerk 27th December,2018 23291168 D Officer of the Deputy Governor Name Position Date of Appointment ID No. Job Group Selvenus Lumuli Godia Personal Assistant 1st September, 2017 0741068 M Wittman Amaliaji Misiikhu Driver 15th November, 2017 22238222 E Florah Khaleha Mwashi Personal Secretary 15th November, 2017 6867882 G Victor Luvayo Amoni Gardener 1st September, 2017 35188013 E Wycliffe Amoshe Luvuga Office Messenger 1st September, 2017 0388438 E Fatuma Shariff Abubakar Cook 1st May, 2018 11474619 E 25th January, 2019 THE KENYA GAZETTE Recruitment in the Department of Gender, Culture, Youth and Sports The department was crippled due to the fact that some contracts of key staff like the driver had lapsed in June, 2018 but were still offering services on call which is risky considering the nature of work these staff do. Four officers were engaged on a three months’ non- renewable contract with effect from 1st December, 2018 as the department prepares to advertise the posts and fill them competitively. Recruitment in the Department of Water Services The department was in dire need of additional casual staff following the recent completion of new water schemes in Mang’ong’o. Chekombero. Bumbo-Shamakhokho and Gidagadi. The shortage of human resource at the water schemes had led to immense loss of tools and equipment. Forty nine officers were engaged on a three months’ non- renewable contract with effect from 1st December, 2018 as the department prepares to advertise the jobs and fill them competitively. Recruitment in the Department of Agriculture, Livestock, Fisheries and Co-operatives The department had engaged seven officers since 1st October, 2018 because of the critical nature of the services that would not have been interrupted after their contracts were terminated pending the filling of vacant positions. The department was requested the Board to approve the officers since it has adequate budgetary allocation on salaries and wages with the approved budget being KSh. 109,991,138 and the gross pay for permanent staff being KSh. 93,044,052 leaving the department with a balance of KSh. 16,947,232 that can cater for the said staff. The table below gives the details of the staff. Name PF/F/ID: No Designation/Deployment Job Group Academic qualification Justification Pauline Akinyi Otieno 20170119285 Human Resource Officer J Degree in HRM To handle delicate HR issues. Samuel Caleb Olilo 23784293 Driver G O. Level Certificate in mechanical engeneering Driving Licence To add on the two current drivers since the department has nine vehicles which should be in operation. Reuben KwamaIsutsa 20170118126 Driver D O.Level Driving Licence To add on the two current drivers since the department has nine vehicles which should be in operation. Gladys Ngenya Muhonja 20160035192 Office Assistant D O.Level To provide customer care/cleaning services at the Department Headquarters. Benson Olukaka 20160192692 Enforcement Officer D O.Level To offer security services at Mwitoko Fish Farm. Donald Agoro 11303166 Enforcement Officer D O.Level To offer security services at Mukhalakhala Slaughter house. Aridhwan Kinagu Siva 28738807 Slaughter Man Lunyerere Slaughter House D O.Level To offer slaughter services at Lunyerere Slaughter House since the officer is a licensed slaughter man. The Board approved their engagement on a three months’ non-renewable contract with effect from 1st October, 2018 as the department prepares to advertise the jobs and fill them competitively. Recruitment in the Department of Trade Industry, Tourism and Entrepreneurship The Board was concerned about the recruitment in the department of Trade, Industry, Tourism and Entrepreneurship which was un procedural and it advised the chief officer con cancel the process and follow due process. The positions were re-advertised and the process of shorting is ongoing. Acting Appointments The table below gives a summary of the acting appointments done by the Board in 2018. Names PF. Number/ I.D Department Designation/ Act as Duration Joseph Kimiywi 0123505 Public Service and Coordination of County Affairs County Secretary and Head of Public Service 25th September, 2017– 18th November, 2017 Duncan Kuria 2008100244 I.D No. 21975994 Physical Planning, Lands and Housing. Municipal Manager, Kenya Urban Support Programme 4th September, 2018– 4th March, 2019 John Ong’onda 20140001270 I.D No.9621741 Public Service and Co- ordination of County Affairs Director, Administration 1st September, 2018– 1st March, 2019 Internship Section 74 of the County Government states “County Public Service Board to regulate appointment of person on contract, volunteers and casual workers, staff of joint ventures and attachment of interns in its public bodies and offices.” The Vihiga County Public Service Board is concerned with the youth in various Technical Training Colleges requesting to be considered for internship, most of them for duration of three months as part of fulfilling their academic programme. “The Public Service Commission, as part of a strategy for Human Resource Development, developed the Internship Policy and Guidelines for the public service, to guide engagement of interns in public service organizations. The purpose of the policy is to ensure that management of internship programmers in such organizations is appropriate and in line with best practices found elsewhere in the world. Following release of the policy, the Commission has, with effect from 13th October, 2016, approved the payment of a stipend to interns falling within the following categories— THE KENYA GAZETTE 25th January, 2019 178 178 (a) holders of at least Bachelor’s degree from a recognized university – KSh. 25,000 per month and KSh. 4,000 as Daily Subsistence Allowance (DSA) whenever the intern is required to undertake official assignments outside the assigned duty station ; and (b) interns whose terms of agreement offer a different rate of stipend/allowances such as medical, nurse and clinical interns (Diploma and Bachelor’s degree holders) will continue with the internship programme under their current terms. It should be noted that except for interns whose duration for internship is governed by their professional /registration bodies, all the rest will be engaged for a non- renewable period not exceeding three (3) months. Further, the Commission advises that in implementing the policy and guidelines, Ministries, Departments and Agencies should strictly adhere to the provisions contained there – in, especially in regard to declaration of internship vacancies, equality of access to opportunities and fidelity to laws, regulations and procedure, in order to realize the stated objectives of the programme”. Public Service Commission Circular on Approved stipend and subsistence allowance for interns in the public service. On 15th May, 2018 the Board held a meeting and resolved that though departments did not have budgetary allocation to cater for the stipend to the students, those willing would be engaged without monetary reward till a time that the department would have factored them in their budgets. The Board approved the following students. Name Reg. No. Period Course Institution Andeso Mepo R1215/1441/014 4/6/2018 To 31/8/2018 Degree in Economic and Statistic Laikipia University Economic Planning Johnstone Murwa 13928 2/5/2018 To 31/7/3018 Cert in General Agriculture Kitale National Polytechnic Agriculture Bino Brian BCO/0022/15 1/5/2018 To 1/8/2018 Degree in Commerce, Finance option Kibabi University Finance Metrine Nyagoha B231.0916/2016 2/5/2018 To 31/8/2018 Degree in International Tourism Mgt Jaramogi Odinga University Trade Mwachi Eric Migami BCM/0184/2015 2/5/2018 To 31/7/2018 Degree in Commerce (Procurement Option) Masinde Muliro University Procurement Agosa Kalevera Victor ECO/017/2014 2/5/2018 To 31/6/2018 Degree in Economics Rongo University Finance Alvin ijami 1st March to 30th May 2018 Masters Business Administration (Finance) Jomo Kenyatta University Transport Brighson Mukira PA/00024/013 2/5/2018 to 31/8/2018 Degree Planning and Architecture Maseno University Lands Seth O. Okumu PA/00092/014 2/5/2018 to 31/8/2018 Degree Planning and Architecture Maseno University Lands Oreni Mike 2/5/2018 to 31/8/2018 Degree in Gender Studies Maseno University Trade Gregory Lubuya 2/5/2018 to 31/8/2018 Degree in Business Maseno University Agriculture The Board is in the process of developing an internship policy. Exercise disciplinary over, and remove, persons holding or acting in those offices as provided for under this part; Names PF. Number/ I.D Department Designation Allegations Action Taken Francis Ominde Public Service And coordination of County affairs County Secretary Irregular appointment of staff, insubordination, dishonest and material nondisclosure There is a stay order from the court. Fred Akaalo 20150100726 Department of Education Science and Technical and Vocational training Sub- County TVT Officer i. Insubordination ii. Gross Misconduct iii. Transporting Department Document with a private car without permission The matter is in court. Authur Lisimba 19940015609 Department of Education Science and Technical and Vocational training Assistant TVT Director i. Destroying the departmental files. The investigation and disciplinary process is ongoing in the department. Clement Manyulu Department of Gender, Youth, Sports and Culture Acting Chief Officer Gender Misappropriation of funds. CPSB instructed the County Secretary to initiate the Disciplinary process and interdict the officer Court orders James Mundia Department of Gender, Youth, Sports and Culture Assistant Director Gender Misappropriation of funds . CPSB instructed the County Secretary to initiate the Disciplinary process and interdict the officer. Alice Achieng Kafwa 198506464649 Department of Agriculture Emuhaya Sub County Agricultural Officer Insubordination at two levels, Absence from duty without permission Access to County Director of Agriculture’s Office To take up the transfer as directed by immediate supervisor and lodge complain in standard manner while in new posting pending the determination of the matters raised. Joseph Ollando Finance and economic Planning County Director Audit Un authorized conversion of staff from contract to permanent and pensionable terms. The matter was refered to the departmental human resource committee for investigations. Prepare regular report for submission to the County Assembly on the execution of the function of the Board; Section 59 (5) (a) of the County Governments Act, 2012, states “the report by the County Public service Board under Subsection (1) (f) shall- be delivered each December to the County Assembly” The Board in its Minute /31/07/18 of the meeting dated 31st July, 2018 approved the semiannual report which was subsequently submitted and received by the Vihiga County Assembly on 27th July, 2018. 25th January, 2019 THE KENYA GAZETTE Promote in the County Public Service the Values and Principles referred to Articles 10 and 232. Article 10 (2) of the Constitution provides the National Values and Principles of Governance as follows: (a) Patriotism, national unity, sharing and devolution of power, the rule of law, democracy and participation of the people. (b) Human dignity, equity, social justice, inclusiveness, equality, human rights, non-discrimination and protection of the marginalized. (c) Good governance, integrity, transparency and accountability. (d) Sustainable development. Article 232 of the Constitution further provides for the principles that inform public service which include; (a) High standards of professional ethics. (b) Efficient. (c) Effective and economic use of resources. (d) Responsive, prompt, effective, impartial and equitable provision of services. (e) Accountability for administrative acts. (f) Transparency and provision to the public of timely, accurate information; fair competition and merit-based appointments and promotions. (g) Public participation in policy making processes. (h) Representation of diverse communities. (i) Affording adequate and equal opportunities for appointment, training and advancement at all levels of public service of men and women the members of all ethnic groups and persons with disabilities. These principles are binding on all State organs, State officers, public officers and all persons whenever any of them applies in public policy decisions. The County Public Service Board is mandated to ensure the implementation of these values and principles in the county public service. This is a follow up on a similar workshop which was conducted during 2016/2017 Financial Year. (a) The Board is scheduled to conduct the public awareness and sensitization program on 10th to 14th January, 2019 for the two documents meant to guide promotion of Values and Principles in the County. These documents are; (i) Curriculum for Public Awareness and Participation. (ii) County Public Service Board Training Manual. (b) The Board is also scheduled to conduct training on the Principles and Values early 2019 to the Cabinet Executive Committee Members, Governor’s advisors, chief of staff, chief officers and the County Director of Human Resource. The Board awaits communication on the same from the office of H.E. the Governor through the office of the County Secretary. (c) On 13th to 15th June, 2018 the Board organized a workshop for the Secretariat which was themed,” Familiarization with the County Public Service Board mandate and what it entails to be a public servant.” One of the topics handled was adherence to the values and principles of governance and public service as espoused in Articles 10 and 232 of the Constitution of Kenya, 2010. On several occasions, the Board requested for reports on changes made on the payroll but the request had been denied as many times. On 27th September, 2018, the Chairperson, The Secretary and a member of the Board, made an impromptu visit to the payroll department and found that the principles of governance had been violated. Two individuals that had not gone through the officially authorized process were to be added on the payroll. However, the authorization and letters of appointment had been done by the County Secretary. The Board sought an explanation from the County Secretary who has since been interdicted by the Governor on this account. The matter is before The Employment and Labour Relations Court Kisumu, as petition No. 72 of 2018. The Board has advised the Department of Public Service and Co-ordination of County Affairs to urgently undertake a payroll clean up with an objective of weeding out all illegal additions to the payroll. (iii) Evaluate and report to the County Assembly on the extent to which the values and principles referred to in Article 10 and 232 are complied with in the county public service. • Compliance with 30%; 70% rule, minorities, youth and women; a comparison of those who applied versus those shortlisted and the employed. Summary of applications received The table below gives a summary of the applications received as at the close of business on 12th March, 2018: Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Head of Water Services 7 1 2 1 0 0 3 6 1 5 0 Valuation Officer II 10 1 0 1 2 0 6 7 3 9 0 Draughtsman 8 0 1 1 0 1 5 8 0 5 0 Ass. Director Legal Services 6 0 0 1 0 0 5 3 3 6 0 Principal Legal Officers 9 1 1 0 0 1 6 2 7 8 0 Chief Sup Inspector Roads 6 2 0 0 0 0 4 6 0 3 0 Chief Sup Inspector Mechanic 7 0 1 0 0 1 5 5 2 3 0 Deputy Director Cooperatives 13 2 0 0 0 1 10 11 2 5 0 Principal Quantity Surveyor 3 0 1 0 0 0 2 2 1 3 0 Director Economics 5 1 2 1 0 0 1 2 3 1 0 Head of GIS 9 0 2 1 0 0 6 6 3 6 0 County Architect 4 1 0 0 0 0 3 2 2 1 0 Deputy Director Agriculture 17 5 2 0 0 1 9 12 5 8 0 Director Human Resource 25 4 1 1 3 3 13 14 11 8 0 THE KENYA GAZETTE 25th January, 2019 180 180 Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Head of Environment 22 2 3 2 2 1 12 18 4 16 0 GIS Officer 37 3 3 3 2 2 24 30 7 36 0 Chief Admin Officer, County Assembly Liason 53 9 6 5 7 7 19 29 24 29 0 County Transport and Logistics Officer 19 5 0 0 2 2 10 17 2 11 0 Senior I.C.T Officer I 26 6 3 3 5 0 9 24 2 19 0 I.C.T Website Admn 35 5 2 5 7 5 11 29 6 33 0 Payroll Officer 38 7 3 2 3 9 14 25 13 29 0 Urban Planner 24 5 1 0 1 1 16 16 8 21 0 Liason Officer Nairobi 57 12 3 5 7 5 25 43 14 28 0 TOTAL 440 72 37 32 41 40 218 317 123 293 1 Summary of shortlisted candidates Position Total Hamisi Emuhaya Luanda Sabatia Vihiga Others Male Female Youth PLWD Valuation Officer II 3 1 0 0 0 0 2 3 0 3 0 Principal Legal Officers 4 1 0 0 1 1 1 1 3 4 0 Chief Sup Inspector Mechanic 2 0 0 0 1 0 1 1 0 0 0 Deputy Director Co-operatives 3 1 0 0 1 1 0 3 0 0 0 Principal Quantity Surveyor 2 0 0 0 0 0 2 1 1 2 0 Director Economics 2 0 1 0 0 0 1 1 1 0 0 County Architect 2 1 0 0 0 0 1 2 0 0 0 Deputy Director Agriculture 5 2 0 0 0 0 3 4 1 1 0 Director Human Resource 5 0 1 0 1 1 2 1 4 0 0 GIS Officer 5 1 1 0 0 1 1 5 0 5 0 Chief Admin Officer, County Assembly Liason 4 1 0 0 1 2 0 3 1 0 0 County Transport and Logistics Officer 3 0 0 0 0 0 3 2 1 1 0 Senior I.C.T Officer I 2 1 1 0 0 0 0 2 0 1 0 I.C.T Website Admn 3 0 1 1 0 0 1 3 0 2 0 Urban Planner 2 0 0 0 0 1 1 2 0 1 0 TOTAL 47 9 5 1 5 7 19 34 12 20 0 The distribution of successful candidates. Position Sub-County Gender Emuhaya Sabatia Hamisi Luanda Vihiga Others M F Youth PLWDs Senior ICT Officer 0 0 1 0 0 0 1 0 1 0 Chief Administrative Office County assembly Liaison Officer 0 1 0 0 0 0 0 0 0 0 County Transport and Logistics 0 0 0 0 0 1 1 0 0 0 County Architect 0 0 1 0 0 0 1 0 0 0 Deputy Director Co-oporatives 0 0 1 0 0 0 1 0 0 0 Director of Human Resource 0 0 0 0 0 1 0 1 0 0 ICT Officer Website Administrator 0 0 0 1 0 0 1 0 1 0 Chief Superintending Inspector Mechanical 0 1 0 0 0 0 1 0 0 0 Valuation Officer 0 0 1 0 0 0 1 0 1 0 Urban Planner 0 0 0 0 1 0 1 0 0 0 Director Economic Planning 1 0 0 0 0 0 1 0 0 0 G.I.S Officer 1 0 0 0 0 0 1 0 1 0 Principal Quantity Surveyor 0 0 0 0 0 1 1 0 1 0 TOTALS 0 1 4 1 1 2 11 2 5 0 Percentages 0 11.1 44.44 11.1 11.1 22.2 85 15 38 0 • Competitive Sourcing The Board in an effort to make its recruitment process as competitive as possible does its advertisement of jobs in the daily newspaper (s), posts the same on the Vihiga County Website and places them on the notice Boards of Sub county and ward offices within Vihiga County so as to reach as wide a population as possible. During the interviewing process, the Board invites experts in the specific disciplines to be in the interviewing panel. Advertisement for the positions of County Secretary, the Deputy County Secretary, 15 Chief Officers and a County Director Internal Audit; These positions were advertisement in the Daily Nation newspaper on Tuesday the 29th August, 2017, posted the same on the Vihiga County Website and placed it on the notice Boards of Sub county and ward offices within Vihiga County to run till the 8th September, 2017. The table below gives the details of the experts that were invited during the interviews. Jaluo Murunga (Dr.) Early Childhood Education Research and Innovation. 0721146308 20th to 22nd November, 2017. Philid Visendi Lumwamu Youth, Sports, Culture and Social Services. 0711712666 13th to 16th November, 2017. Jorum O. Guya Technical and Vocational Training. 0719461062 or 0734592376 13th to 16th November, 2017. William Busolo Physical Planning. 0721459513 8th November, 2017 25th January, 2019 THE KENYA GAZETTE Mary Awinja Alitsa Deputy County Secretary. 0722802739 9th to 10th November, 2017. Peter Vuhya Cooperatives 0723967777 6th to 7th November, 2017. Dr. Julius Kavuludi Public Health 0722388773 23rd November, 2017 Andrew Mbuya Information Communication and Technology. 0722910539 20th to 21st November, 2017. Josiah Alitsi Augo Agriculture, Livestock and Fisheries. 0729080655 18th to 19th October, 2017. Ernest O. Odwori Water 0723339856 13th October, 2017 Eng. Lilian Ogombo Transport and Infrastructure. 0713914418 12th October, 2017 Francis M. Ndooli Trade, Industry, Tourism and Entrepreneurship. 0722251807 16th to 17th October, 2017. Rameson Ongalo(OGW) Finance and Economic Planning. 0727527230 3rd October, 2017 Simon Angote County Secretary 0721393338 2nd October ,2017 Jaspat Agatsiva Lumasia Environment, Energy and Natural Resources. 0721421874 22nd and 23rd November, 2017. Vacancies in the County Executive The advert was placed in the Daily Nation newspaper on Friday, the 2nd March, 2018, to run till Monday the 12th March, 2018. The same was posted on the Vihiga County Website and on the all the County, Sub-county and Ward Administration office notice boards. Each user department nominated and send an expert to be among the panelists on the day of the interview(s). (i) Advice the county government on human resource management and development. Board’s advisories issued during the Year. Content of the Advisory Reference and Date of the Letter Concerned department Selected functions and powers of the County Public Service Board. Ref. No. CGV/CPSB/MNP/ADV/9/2 VOL.1 (1) 001 dated 9th August, 2018. County Executive Committee Member, Department of Public Service and Coordination of County Affairs. Term limits for acting appointments. Ref. No. CGV/CPSB/MNP/ADV/9/2 VOL.1(10) dated 24th September, 2018 Chief Officer Department of Public Service and Coordination of County Affairs and Chief Officer Department of Lands, Housing and Urban Planning. Disciplinary flow process Ref. No. CGV/CPSB/MNP/ADV/9/2 VOL .1(19). Dated 8th November, 2018. Chief Officer Department of Public Service and Co- ordination of County Affairs. Disciplinary action against the County Secretary. Ref. No. CGV/CPSB/MNP/ADV/9/2 VOL .1(18). Dated 7th November, 2018. H.E The Governor Reconstitution of the County Legal Office. Ref. No. CGV/CPSB/MNP/ADV/9/2 VOL.1(15) dated 16th October,2018 Chief Officer Department of Public Service and Coordination of County Affairs. Illegal employment and unlawful payroll entries. CGV/CPSB/MNP/ADV/9/2 VOL .1(16). Dated 1st November, 2018. All chief officers Promotion and redesignation of staff. CGV/CPSB/MNP/ADV/9/2 VOL .1(14). Dated 27th September, 2018. All chief officers Recruitment of staff in the Department of Trade Industry Tourism and Entrepreneurship. CGV/ CPSB/COMM/5 VOL.1 (3). Dated 14th December, 2018. The general public was informed that the process of short listing and recruitment had not been finalized. They were warned against fraudsters who are out to cause confusion in the process while soliciting for bribes through false representation. A. Trainings and Workshops Attended Training Date Who attended Objectives Presentation of the draft scheme of services for ECDE Teachers. 16th January, 2018 Chairperson Develop a scheme of services for ECDE Teachers. Human Resource Customer Service Training in Naivasha at Sawela Lodges. 1st to 2nd February, 2018 Chairperson Discover the latest Human Resource Management Insights. The governance auditors’ accreditation Training Villa Rosa Kempiskiny, Nairobi. 19th to 23rd February, 2018 The C.E.O Learn audit skills. Result–Based Monitoring and Evaluation Course at Kenya Government Mombasa Campus. 19th February– 2nd March, Commissioner Patrick Hoyd Isadia Monitoring and Evaluation. A validation workshop for Administrative procedures for managing Declaration of Income, Assets and Liabilities in the County Public Service Boards at Kenya School of Monetary Studies in Nairobi. 17th April, 2018 The CEO of Vihiga County Public Service Board and Commissioner Philemon E. Amadi. Each Board is expected to develop and implement their own administrative procedures in accordance with the law. The 5th Annual Devolution Conference 2018 at the Kakamega High School, Kakamega County. 23th–27th April 2018 All Board Members. Celebrate the milestones/achievements of devolution. Board/Committee Evaluation Seminar at the Kenya School of Government; Nairobi. 17th–18th May, 2018. All Board Members. “Transitioning committees and enhancing good cooperate governance practices”. The 5th Annual Institute of Human Resource Management Congress 23rd– 25th May 2018 Chairperson Humanize the workplace for productivity. Corporate Workshop for HR Professionals at Kenya School of Government, Nairobi. 4th to 5th October, 2018 All Board Members. Review the perennial challenges faced by Human Resource Professionals and how best to address them in the context of Corporate Governance. The 22nd Annual IHRM Conference 23rd to 26th October, 2018. The Chairperson, the Vice Chairperson and the Secretary. Human Resources’ Consolidated Past; Ready for the future. Transformative Leadership Course at the 12th to 16th November,2018 The CEO of Vihiga County Transformative leadership skills. THE KENYA GAZETTE 25th January, 2019 182 182 Training Date Who attended Objectives Kenya School of Government, Nairobi Public Service Board and Commissioners Philemon E. Amadi and Patrick Hoyd Isadia. Annual County Public Service Boards’ Consultative Forum 3rd to 7th December, 2018 All Board Members. Review and share experiences and best practice. It also provides a networking platform for all members. Secretariat Workshop 13th to 15th June, 2018 All Board Members and its secretariat. “Familiarization with the County Public Service Board mandate and what it entails to be a Public Servant.” Senior Management Course At KSG Mombasa 3rd to 28th September 2018 Administrative Officer; Jane Nyonje. To equip the participants with Management skills. Customer Care and Public Relations. 19th to 30th November 2018 Elizabeth Minara Secretary Assistant. Good customer service practices. Celebration of the Life of the Late Naomy Ruth Esiaba On 13th April, 2018 the Board was saddened by the sudden demise of Madam Naomy Ruth Esiaba. Naomy was sworn in as a member of the Board on 21st June, 2013 and served with passion and diligence till her death. She served as the chairperson of the Public Awareness and Sensitization Committee with vigor and dedication, was very professional and well informed. The Board will miss her and pray that God rests her soul in eternal peace. Meetings with the County Assembly The County Assembly performs an oversight role on the activities of the Vihiga County Public Service Board. The Board regularly meets the relevant County Committees to inform and update the Assembly on execution of its mandate. On the 18th January, 2018 the Board met the Committee on Public Service and Administration to give information the roles and duties of staff in the Office of the Governor. The Board appeared before an ADHOC committee on 30th January, 2018 to give information on recruitment matters at the County Executive during the electioneering period if there were any by the County Public Service Board or any department and the nature of financial transactions and expenditures during the transition period 1st April to 30th September, 2017. On 17th May, 2018 the Board met the Committee on Public Service and Administration to deliberate on staff establishment since 2014. The Chief Executive Officer of the Board met the Budget and Appropriations Committee to discuss the Vihiga County Public Service Board Budget estimates for financial year 2018/2019. On 7th June, 2018, the Board also met the Committee on Public Service and Administration over the operations of the Board and the current status of employees at the County Executive. On the 21st November, 2018 the Board met the Committee on Public Service and Administration to give information on the progress of the jobs advertised on 31st October, 2018 by the Department of Trade Industry, Tourism and Entrepreneurship. Meetings with the Governor In order to establish a harmonious working environment, the Board has had several meetings with the Governor, Dr. Wilber K. Otichillo. In October, 2017 the Board had a familiarization meeting with the Governor, Dr. Wilber K. Otichillo at the Board’s boardroom. On 9th January 2018 and 12th April, 2018, the Board met with the Governor, Dr. Wilber K. Otichillo during the presentation of the DPSM staff audit report. In the meeting held on 27th September, 2018 the issues discussed included the documents that the Board had developed and were about to be launched; the Board Charter, Curriculum for Public Awareness and Participation , Disciplinary Process Flow ,Recruitment Policy, Internship Policy and Attachment Policy. Promotions In the year 2018, the Board has promoted officers serving at the Public Service Board and Department of Agriculture, Livestock, Fisheries and Co-operatives. The table below gives a summary of the number of officers. Department Number County Public Service Board 4 Department of Agriculture, Livestock, Fisheries and Co-operatives. 12 The Board has also received requests of promotions from the department of Health services the requests were from individual officers had not gone through the Departmental Human Resources advisory committee as is the procedure. The requests from the department of Trade, Industry, Tourism and Entrepreneurship had gone through the due process. Reference was made to the circular from the Salaries and Remuneration Commission effective 1st July, 2018 and it was noted that this are the only salary scales acceptable in public service both at National and county level. The officers recommended for promotion were from the defunct local authority salary scale hence require more detailed information in order for the Board to take appropriate action The matter has been referred back to the Departmental Human resource committee. Board’s Documents In an effort to enhance efficiency and effectives in service delivery, the Board has developed the following documents and are ready for public participation which is scheduled for 10th to 14th January, 2019: 25th January, 2019 THE KENYA GAZETTE (a) A procedure for Administration of Part IV of the Public Officers’ Ethics Act (No. 4 of 2018).This document has already been submitted to the Government Printers for gazettement. (b) Curriculum for Public Awareness and Participation. (c) Human Resource Manual. (d) Disciplinary Process Flow (e) Delegation Instrument (f) County Public Service Board Charter. County Public Service Board Training Manual. Board’s Office Space The Board members had identified office space within Mbale Town, the lease agreement negotiation as well as renovations were on going. Ground floor had been occupied though the Board expressed interest in leasing it because people with disabilities are likely to visit her offices. However, the owner agreed to put up a ramp for easy mobility of people with disabilities. The Nurses’ Strike In the month of December, 2017, the Department of Health Services initiated transfers of its officers to various centers. The officers redeployed felt aggrieved as they felt that the consultations made were inadequate and the notice too short to effect the said changes. They claimed that the proposed postings had created anxiety because they were to be effected over the Christmas holiday and viewed the action as victimization against them.The Kenya National Union of Nurses consequently filed a court case at the Employment and Labour Relations Court of Kenya at Kisumu against The Vihiga County Public Service Board and the Vihiga County Government. On 9th January, 2018, The Honorable Court, through Lady Justice Hellen Wasilwa made an order and directed the parties to the dispute to first explore Alternative Dispute Resolution mechanisms and involve the Public Service Board, whom the Union had ignored before filing the case. The Vihiga County Public Service Board thus took up the mantle and guided the process, bringing an amicable solution unanimously agreed on by both the Management and the unionized employees in the Health Department and in the presence of the KNUN .The agreed on Resolution was registered in the Court. This was a great milestone as it prevented a looming strike and ensured a smooth delivery of services to the citizens of Vihiga County. The First Board’s Tenure Comes to an end The Vihiga County Public Service Board was established on 21st June 2013, under Article 58 of the County Government Act, (2012) on a six years’ non- renewable contract. The Chairperson, the Vice Chairperson and the Board members term of service is lapsing in the month of June 2019.It is expected that new Board members will be recruited and inducted mid-2019. Challenges 1. The Board’s budget: (a) Has decreased significantly from KSh. 82M in 2014/2015 to the current KSh. 52.5M. This has strained its ability to deliver services and request the Honorably County Assembly to reconsider improving it upwards to Kshs.100 M in order to increase its efficiency and effectiveness. (b) Several legal suits have been placed against the Board; however the Board has a limited Budget for this and is a matter of concern to the Board. 2. Office space: The Board was allocated Kshs 2M for rent, and has identified some space that would adequately serve its needs. However, if this is enhanced, The Board can purchase land and construct offices for posterity. 3. Chapter 10 and 232 of The Constitution emphasizes the need of inclusion people living with disabilities amongst other marginalized groups. The Board in its advertisement does specifically encourage them to apply. However, few apply but lack the prerequisite competencies required for the posts applied for. 4. The Vihiga county public service has got no medical cover in place and this causes concern to the Board. NAVIAVA JOHN S., MR/5815470 Secretary/CEO, County Public Service Board, Vihiga County.