GAZETTE NOTICE NO. 6327

in accordance to the Constitution and section 59 (1) (d) and (f) and subsection (5) of section 59 of County Government Act (No. 17 of 2012), which states that the County Public Service Board shall: 59 (1) (d) prepares regular reports for submission to the county assembly on the execution of the functions of the Board; 59 (1) (f) evaluate and report to the county assembly on the extent to which the values and principles referred to in Articles 10 and 232 are complied with in the county public service; and 59 (5). Introduction Taita Taveta County Public Service Board is under County Government of Taita Taveta and established under Article 235 of the Constitution and section 57 of the County Government Act (No. 17 of 2012). It is a Board corporate with perpetual succession and capable of suing and being sued. It comprises of a chairperson, five members and a secretary as per section 58 of the County GovernmenJ Act. The members of the board are at 50 % gender balance and each sub-county is well represented indicated below: Basil T. Ngoma—(Chairman). Everlyn Shighi Mngoda—(Vice-chair). Rhoda Mwashighadi—(Member). Margret W. Mwachanya—(Member). Stanely Kidondi—(Member). Isaac S. Makange—(Member). Elipida Mwakamba—(Board Secretary/CEO). The Board in the execution of its mandate operated in committees, which are as follows: • Governance, Audit and ICT Committee • Recruitment and Selection • Human Resource Management and Development. • Finance, Planning, Administration and Training • Disciplinary Control, Labour Relations and Staff Welfare The function and powers of County Public Serviced Board are stipulated in section 59 of County Government Act (No. 17 of 2012). Duration The report covers a period between 1st January, 2016 to 28th December, 2016 as per section 59 (1) (d) of the County Government Act of 2012 Steps taken and decisions made by the Board. (section 59(5)). The Board has undertaken the following steps and made the following key decisions from January, 2016 to 28th December, 2016. (a) Recruitment The Board wishes to report as follows on recruitment and selection: The Board advertised the following vacancies between January 2016 to December 2016. (See Appendix I for details) The departments advertise various vacancies as follows. Department No. of Vacancies Education and libraries 677 Finance and planning 84 Industrialization energy and ICT 5 Water and Irrigation 3 Administration and Devolutions 43 Health Services 125 Office of Governor 2 County Audit committee 4 (b) Appointments The Board competitively recruited 443 officers in various cadres in the year 2016 making it to 861 officers appointed since the Board inception. Including the ESP and RHF and doctors from IGRTC we have total of 955. (See Appendix II) SUMMARY: ALL APPOINTED IN 2016 Sub-County Male Female Total Voi 12 102 114 Mwatate . 12 104 116 Wundanyi 19 103 122 Taveta 17 49 66 Diaspora 2 23 25 TOTAL 162 1381 1443 • DISTRIBUTION IN TERMS OF WARDS WUNDANYI SUB-COUNTY Ward Male Female Total Wundanyi /Mbale 6 40 46 Mghange/Mwanda 5 21 26 Werugha 4 17 21 Wumingu/Kishushe 4 25 29 19 103 122 MWATATE SUB-COUNTY Ward Male Female Total WusifKishamba 1 .21 22 Bura 3 26 29 Mwatate 3 9 12 Rong'e 4 31 35 Chawia 1 17 18 TOTAL 11 104 1 116 VOl SUB-COUNTY Ward Male Female Total Sagalla 3 31 34 Marungu 1 3 4 Kaloleni 1 4 5 Mbololo 3 28 31 Kasigau 1 I17 18 Ngolia 3 1 19 22 TOTAL 12 1 102 1 114 TAVETA SUB-COUNTY Ward Male Female Total Mboghoni 9 16 25 Mahoo 3 10 13 Challa 1 15 16 Kimala/Mata 3 5 8 Bomeni 1 3 4 TOTAL 17 49 66 SUMMARY: ALL APPOINTED STAFF ESP AND RHF AND DOCTORS Sub-County Male Female Total Voi .47140 187 Mwatate 46 144 190 Wundanyi 71 144 215 Tavetal 55 81 136 From other counties 70 63 133 ESP &RHF 125 169 194 TOTALS 1314 1641 1955 DIRECT APPOINTMENTS FROM INTERGOVERNMENTAL RELATIONS TECHNICAL COMMITTEE AND CPSB INTERGOVERNMENTAL RELATIONS TECHNICAL COMMITTEE Name Designation Muchemi Osmund Karanja (Dr.) Pharmacist Machi Mohamed Abdalla (Dr.) Medical Officer Lewa Omar Mohammed (Dr.) Medical Officer Rashi Salim Hamed (Dr.) Medical Officer Mayur Ashwin Jotangia (Dr.) Medical Officer 30th June, 2017 THE KENYA GAZETTE 3497 Name Designation Teddie Bosibori Matundura (Dr.) Dental Officer Wangai Richard Mwakidisa (Dr.) Pharmacist Mliwa Christopher Mbogho (Dr.) Medical Officer Said Suleila Salim Abeid (Dr.) Medical Officer Taibali Hussein Taherali Shamshuisi (Dr.) Medical Officer Charity Gateri Kimathi (Dr.) Medical Officer Kawthar Farid Ali Baalawy (Dr.) Medical Officer Ganzala Zainab Hamisi (Dr.) Medical Officer Sumeiya Seif (Dr.) Medical Officer Walunywa Stephen Wekhomba (Dr.) Pharmacist Saumu Tsuma (Dr.) Medical Officer Isaa Mohamed Abdikadir (Dr.) Pharmacist CPSB APPOINTMENTS Benard Munyao (Dr.) Medical Specialist (Pediatrician) Philip Ogutu Mosi (Dr.) Medical Specialist (Orthopaedic ISurgeon) (a) Promotions The Board has processed promotions for staff in various departments as received from the County Human Resource Advisory committee. The following departments were considered. SUMMARY OF PROMOTIONS AS PER DEPARTMENTS DEPARTMENT OF HEALTH SERVICES Cadre Number Promoted Nurses 31 Administrative Officers Drivers 3 Health Records Information 2 Clinical Officers 8 Public Health Officers 3 Support Staff 10 Rehabilitative Staff Dental Officers 0 Radiographers I Laboratory 7 Biomedical I Medical Specialist I TOTAL ii Cadre Number Redesignated Nurses 130 OTHER DEPARTMENTS Agriculture 14 Trade and Community Affairs I Water and Irrigation 3 Public works 3 CONFIRMATION OF STAFF APPOINTMENTS. The County Public Service Board confirmed several officers as listed below SUMMARY OF CONFIRMED OFFICERS IN 2016 ALL DEPARTMENTS Cadre Number Confirmed Chief Driver 10 Senior Assistant Office Administrator 5 Sub-county Youth Training Officer I Polytechnic Instructor I Legal Counsel 1 Director ECDE I Assistant Director Medical Services Health I Procurement Officer 3 5 Public Relations Officer 1 1 Director Legal Affairs I Director Tourism I Director Youth Polytechnics I Assistant Director Supply Chain Management Cadre Number Confirmed Enforcement Officers 27 Senior Driver 2 Sub County Water Officer 2 Change Hand 1 Cleansing Supervisor The Board confirmed 17 officers confirmed by the National Government but their pay slips continued to read as probation (b) Training, Capacity and Capacity Building The distribution of the training opportunities by programmes and gender is as below. See (Appendix III) No. Officers Trained Department Female Male Total County Public Service Board 5 4 9 Livestock and Fisheries 0 5 5 Education and Libraries 5 2 7 Trade and Community Affairs 3 0 3 Public works and Infrastructure 0 5 15 Displinary Cases No serious issues were encountered during the period under review. Two chief officers were interdicted, later on reinstated, and deployed accordingly. Industrial Relations The Board had major issues on industrial relations with the nurses Union which had issued a strike notice w.e.f 8th September but the same was handled by all parties and an agreement made for certain issues to be handled and hence the strike notice deferred up to 5th December, 2016 if the parties were not to honor the agreement. However, the issues were not honored and hence the union proceeded on strike. It should be noted that as at the time of writing the report the strike is still on. TRANSFERS Several officers were transferred to various Counties for different reasons to the tune of 18 in total. (See Appendix IV) INDUSTRIAL ATTACHMENTS AND INTERNSHIP Internship and industrial attached is a key component in training. The County Public Service Board facilitated a total number of 32 (12 male and 20 female) students for internship and industrial attachment from various institutions in the County Government departments. (See Appendix V) POLICY DOCUMENTS The Board has finalized various policy documents which are to be subjected to public participation. The documents are as follows: Code of Conduct and Ethics Discipline Policy Internship Policy June 2016 Training and Development Policy Human Resource Policy and Procedures Manual Recruitment and Selection Policy The Taita Taveta County Public Service Board Bill, 2016 REPORT ON COUNTY STAFF ESTABLISHMENT The County Government has a current establishment of 1416 officers as at 28th December, 2016. The Public Service is blotted and has a high wage bill above 40% personnel ratio. (See Appendix VI) The County Public Service Board worked with County departments to determine the staffing levels as follows: Department Optimum Inpost Variance Health Services 2205 835 1370 Finance and Planning 214 64 150 Water and Irrigation 81 51 30 Agriculture, Livestock and I Agriculture 167 58 109 FTivestock and 286 59 227 Department Optimum Inpost Variance Fisheries I Fisheries Trade and Community Affairs 200 35 165 Tourism, Environment and Natural Resources Education and Libraries 1571 98 1480 Public Works and Infrastructure 211 44 167 Lands and Mining 81 17 64 Industrialization, Research and ICT 56 10 46 Administration and Devolution 411 83 328 Office of the Governor (County Secretary) 42 16 26 County Public Service Board 134 118 116 Performance Management The County did not roll out performance contracts in the year under review. This was a major concern to the Board, which wrote to the department of Administration and Devolution on the matter. A consultant was procured to provide a software of the program. I. PROMOTION AND PROTECTION OF THE VALUES AND PRINCIPLES. Professionalism and Ethics in the Public Service The Board has continued to support professionalism by financing the continuous professional development points for its staff. The Board has also facilitated its members and officers to attend development training of the strategic leadership development program and senior management course courses, respectively. The Board has developed Codes of Conduct and Ethics, which was forwarded to EACC for approval. Efficient, Effective and Economic Use of Resources The County has established the County Audit Committee as per the PFM Act and also decentralized treasury to two sub-counties for efficient service delivery. Responsive, Prompt, Impartial and Equitable Service This has been achieved by the development of Service Delivery Charters for each department and for the county Government. These documents have been subjected to public participation and was funded by UNDP. Good Governance, Transparency and Accountability For good governance, the County has developed organizational structures, policies, laws, procedures, and systems for directing and controlling. Transparency and accountability are elements of good governance. This has been achieved by conducting ward visits by all departments to share with the public the achievements of the projects and programs. The ward administrators hold monthly Barazas in each ward for public engagement with the wananchi. Fair Competition and Merit in Appointments and Promotions The Board has complied with the law where vacancies in the public service are advertised and merit interviews conducted. Currently, recruitment and promotion has been guided by policy developed and the relevant laws, while at the same time providing adequate and equal opportunities at all levels of public service for men and women, members of all ethnic groups and persons with disability. Provisioning for.Diversity The concept of diversity is in reference to fulfillment of the requirements for the two thirds gender representation, employment of persons with disability, employment of minority and marginalized groups, and representation of Kenya's ethnic groups in the public service. The County Government has achieved this as in gender we have 67.12 % female to 32.87% male and local 80.11 % and diasporas 19.9 %. The main challenge we have as a county is attaining the 5 % on persons with disabilities. So far we are at less than 0.5 %. Affirmative action will be the way to go in future: Public Participation in Policy Formulation and Implementation This has been achieved by public participations done at ward levels and sub-county levels by all departments. The department of Administration and Devolution has been very instrumental in the success of this principle. All policy and legislative documents are subjected to public participation. (h) Devolution and Sharing of Power The County Government has devolved further and operationalizes the sub-county and ward levels. All departments have devolved their functions to the same levels and are very vibrant. - 5. Boards Future Plans Upcoming andOn-going Programmes The Board intends to undertake the following: (i) Finalize staff rationalization. Audit the payroll. Ensure performance management framework is put in place and operationalize. 6. Financial Report to County Assembly During the financial year 2015/2016, the Board had a total budget of KSh. 43,810,345 which is inclusive of KSh. 28,525,587 for salaries and KSh. 15,284,753 for operations. (See Appendix VII) Towards the end of Financial Year, Board prepared several vouchers for payment to the tune of KSh. 1,488,930. However, in July 2016 we learned that our vouchers were never paid and they were returned back to us. The Board wrote a letter to the Treasury demanding an explanation on this issue because Board had enough money in its vote book for the payment to be made but they did not respond. Later Treasury communicated that all pending bills should be paid using the current budget. At the time of writing this report some of our pending bills have already been paid using this year current budget. However, Treasury is disbursing very little funds to the Board which will create a challenge in the absorption ratio! rate. In this regard the board has continuously faced many challenges for instance: Inadequate funding. Monthly requests are too small, and Also payments are not done in good time. 7. Challenges Residence by Marriage vis-A-vis Birth Capturing data of applicants' especially female applicants during data entry and short listing per Sub-county and wards creates confusion. At short listing stage, a candidate's identification documents may indicate that she is from a particular County, whereas at the time of interview she clarifies that she is from a different County. Such claims require proof such as Affidavit of Marriage Certificate which candidates normally lack. Such confusion affects the allocation of appointments and balancing in the wards and sub-counties. Regional Balancing Whereas the Board would want to uphold the requirement of regional balancing within the County, there have been challenges when it comes to meeting minimum requirements as per the advertised vacancies across the County. Sometimes the Board finds out that during the short listing, there are no applicants from some regions in the County. The Board supplements adverts on print media with posters within the County so as to reach a wider audience. Political Interference The Board has at times been urged by sections of the political class to recruit candidates from their regions whom in most casevdo not meet the minimum requirement. Persons with Disability Advertised positions have so far attracted few people living with disabilities. The Board will go out of its way to reach out to Persons Living with Disability. Inadequate Funding This has posed a challenge in the efficient delivery of services. 30th June, 2017 THE KENYA GAZETTE 3499 8. Conclusion The County Public Service Board is extremely grateful for the support it has received from the County Legislature, Executive and all its stakeholders in undertaking its mandate. It has indeed been an extremely cordial working relationship. The forums for which the Board has been invited have been cordial and specifically they have resulted in fruitful consultations being made. The Board reiterates its resolve to continue offering services to the County within its mandate and as per the oath the members took. The Board reiterates its tenacity to deliver services to the people of the County transparently, impartially, objectively and professionally. ELIPIDA MWAKAMBA, Secretary/CEO, MR/3 133712 County Public Service Board.