GAZETTE NOTICE NO. 1685

pursuant to section 57 of the County Governments Act 2012 which stipulates as follows: There is established a County Public Service Board in each County, which shall be— (a) a body corporate with perpetual succession and a seal; and (b) capable of suing and being sued in its corporate name. 2. COMPOSITION OF THE COUNTY PUBLIC SERVICE BOARD The composition of the County Public Service Boards is spelt out in the County Government Act 2012 in Section 58.The Kiambu County Public Service Board comprises Mr Justin Ndungu Kimani, the Chairperson. Mrs Lucy Wanjiku Kamau, the Vice Chairperson. Mrs Catherine Njeri Mburu, a certified public secretary who is secretary to the board and three other members namely, Dr Braham D. Vasisht , Mr Erick Mwaura Kiriko and Mrs Alexandriah Muhanji. All the county public service board members were appointed by His Excellency the Governor of Kiambu County Government, William Kabogo Gitau, following approval of the County Assembly. The board members were sworn into office on the 25th July, 2013. 3. FUNCTIONS OF THE BOARD The functions of the County Public Service Board are broadly spelt out in section 59 of the afore mentioned County Government Act which states; 59 (1) The functions of the County Public Service Board shall be, on behalf of the county government, to– (a) establish and abolish offices in the county public service; (b) appoint persons to hold or act in offices of the county public service including in the Boards of cities and urban areas within the county and to confirm appointments; (c) exercise disciplinary control over, and remove, persons holding or acting in those offices as provided for under this Part; (d) prepare regular reports for submission to the County Assembly on the execution of the functions of the Board; (e) promote in the county public service the values and principles referred to in Articles 10 and 232 of the Constitution (f) evaluate and report to the County Assembly on the extent to which the values and principles referred to in Article 10 and 232 are complied with in the county public service; (g) facilitate the development of coherent, integrated human resource planning and budgeting for personnel emoluments on counties; (h) advise the county government on human resource management and development; (i) advise county the government on implementation and monitoring of the national performance management system in counties; (j) make recommendations to the Salaries and Remuneration Commission on behalf of the county government, on the remuneration, pensions and gratuities for county public service employees. 4. ANNUAL COUNTY PUBLIC SERVICE BOARD REPORT Article 59 (d) of the County Government Act mandates the Public Service Board to prepare regular reports for submission before the county assembly on the execution of the functions of the Board. The Act in Article 59 (5) further states inter alia; The report by the County Public Service Board under subsection (1) (f) shall— (a) be delivered each December to the County Assembly; (b) include all the steps taken and decisions made by the board; (c) include specific recommendations that require to be implemented in the promotion and protection of the values and principles; (d) include specific decisions on particulars of persons or public body who have violated the values and principles, including actions taken or recommended against them; (e) include any impediment in the promotion of the values and principles; and (f) include the programmes the board is undertaking or has planned to undertake in the medium term towards the promotion of the values and principles The gamut of the aforesaid provisions lays the basis of this first report of the Kiambu County Public Service Board to the Kiambu County Assembly. The report covers a period of five months from August, 2013 to December, 2013. 5. STEPS AND DECISIONS MADE BY THE BOARD The board has held regular board meetings and discussed agenda that focused on implementation of the Board‘s mandates. The first decision the Board made was on the recruitment of various cadres of offices as created in the new constitutional dispensation. This was in keeping with one of our functions which amongst others is the establishment of offices. Guided by section 66 of the County Government Act 2012 which reads— If a public office is to be filled, the County Public Service Board shall invite applications through advertisement and other modes of communication so as to reach as wide a population of potential applicants as possible and especially persons who for any reason have been or may be disadvantaged Advertisement (i) The Board vide advertisement in the (Standard Newspapers and Star Newspapers) dated 16th August, 2013 invited applications for the following positions; No Position Advertised Number of Posts 1 County Chief Officers 10 2 County Secretary 1 3 Sub County Administrators 12 4 Ward Administrators 60 14th March, 2014 THE KENYA GAZETTE 5 Village Administrators 103 6 Director - Kiambu Alcoholic Drinks Control Act, 2013 (ii) On the 4th and 7th October, 2013 the Board invited applications to fill positions for the County Policing Authority. See table below No Position Advertised Number of Posts 1 Member of the County Policing Authority- Religious leaders representatives 2 Member of the County Policing Authority- Youth representatives 3 Member of the County Policing Authority- Women representatives 4 Member of the County Policing Authority- Persons with Special Needs representatives 5 Member of the County Policing Authority- Community Based Organization representatives 6 Member of the County Policing Authority- Business Sector Representative (iii) The Board vide advertisement in the (Standard Newspapers and Star Newspapers) dated 23 rd December, 2013 invited applications for the following positions; (a) Secretariat No. Position advertised Number of posts 1 Deputy Secretary 1 2 Head of Legal 1 3 Legal Officer 1 4 Human Resource Management and Administration Officer 5 Records Management Officer 1 6 Finance Officer 1 (b) Health Workers No Position Advertised Number of Posts 1 Nursing Officers 85 2 Registered Clinical Officers 21 3 Laboratory Technologists 7 4 Pharmaceutical Technologist 3 5 Nutritionists 3 6 Health Records and Information Officers 3 7 Occupational Therapists 2 8 Orthopaedic Technologist 1 9 Pysiotherapists 2 10 Radiographers 3 11 Dental Technologists 2 12 Medical Social Worker 1 13 Medical Engineering Technologist 1 Short listing Before we began the short listing exercise for the Village Administrators, the Transitional Authority issued an advisory in the print media advising intimating that County Public Service Boards to first allow the County Assemblies delieanate the number of villages in each county by passing legislation on the same. The Board, therefore, discontinued the recruitment of Village Administrators. The Board proceeded with the others cadres indicated above. The short listing exercise of the applicants for the various posts for members of the county policing authority was carried out in November. Shortlisted candidates for the various posts were invited for interviews in January 2014. The interviews have so far been rescheduled to date yet to be determined as we await the National Police Service Commission to publish and gazette guidelines to be followed during nomination, appointment and removal from office of the authority. Interviews Interviews for the Chief Officers commenced on the 24th October, 2013 until the 31st October, 2013. This involved ninety six candidates. On the 5th November,2013 interviewing commenced for 34shortlisted candidates for the position of Sub County Administrators until the 7th November 2013. In these two cadres of jobs the Board forwarded a list of the top ranked candidates to H.E the Governor, who is the appointing authority on the 11th November 2013. The exercise of interviewing the Ward Administrators began on 11th November 2013 and proceeded until the 18th December, 2013 for two hundred candidates. 6. DISCIPLINARY CONTROL The county public service board received a total of six cases from three sub counties. One case was considered and finalized by the board, one is under appeal and the remaining four are yet to be finalized. 7. PROMOTION AND PROTECTION OF V ALUES AND PRINCIPLES The National Values and Principles of Governance highlighted in section 59(5) (c) are captured in greater detail in Chapter 2 Article 10 of the Constitution of Kenya. This provision says— 10 (1) The national values and principles of governance in this Article bind all State organs, State officers, public officers and all persons whenever any of them - (a) applies or interprets the Constitution; (b) enacts, applies or interprets any law; or (c) makes or implements public policy decisions. (2) The national values and principles of governance include- (a) patriotism, national unity, sharing and devolution of power, the rule of law, democracy and participation of the people; (b) human dignity, equity, social justice, inclusiveness, equality, human rights, non-discrimination and protection of the marginalised; (c) good governance, integrity, transparency and accountability; and (d) sustainable development. Activities Undertaken Under this constitutional provision and in particular to enhance human dignity, social justice, inclusiveness and non discrimination and protection of the marginalised we have sought out people living with disabilities ( hereafter referred to as PLWD) to see how the Board can engage deeper with this segment of our population who have had difficulty gaining traction in matters of employment. In this respect the Board visited the National Council of People Living with Disabilities (NCPLWD) along Waiyaki Way in Nairobi to seek avenues on how we can assimilate PLWD in the County Public Service. The Board was directed to the Kiambu branch of the umbrella organisation and has since received a database of names of PLWD who can be considered in filling job opportunities in the Public Service of Kiambu. In addition the Board further seeks to create a Chief Officer / Director Position to be filled by a PLWD to actively seek ways of mainstreaming and actively engaging this segment of our population into the county public service. One member of the Board had an opportunity to participate in the Celebrations of the International Day for Persons with Disabilities on 3rd December 2013. The celebrations were at held at the Kikuyu township primary school grounds. This provided the Board with an opportunity to highlight its activities to members of the public present but more so to persons living with disabilities in the County. The member of the board THE KENYA GAZETTE 14th March, 2014 646 646 reiterated that the Board was under obligations to satisfy the 5% requirement of employment for PLWD in the workforce as enshrined in the People with Disabilities Act, The Constitution of Kenya and the County Government Act 2012. He encouraged the People Living with Disabilities present to apply for jobs in the county and ensure that they indicate on their applications that they fall in the demography of PLWD to enable the Board to take cognizance as it carries out its recruitment. On the 14th of December 2013 the Board organized a meeting and Luncheon with representatives of persons living with disabilities in the County. The meeting was held in Kiambu town. The main objective was to create awareness and sensitize the people on the rights of persons living with disabilities. 8. PARTICULARS OF PERSONS WHO HAVE VIOLATED VALUES AND PRINCIPLES OF GOVERNANCE At the time of going to press the Board had not received any complaints on particulars of persons or public body who had violated the values and principles of governance. 9. IMPEDIMENTS IN THE PROMOTION OF NATIONAL VALUES AND PRINCIPLES The Board has been in service for five months and will need more time to investigate encounters of such impediments. As discussed above one likely impediment that stood out in recruitment in aforementioned cadres of jobs was the limited applications from PLWD. After several interactions the Board learnt that a high percentage of PLWD did not see advertisements that had been published in the print media. Furthermore some of them who saw the adverts and applied for the positions did not reveal they were PLWD. It was not possible, therefore, for the Board to decipher this from the face of their applications. This meant that there might have been some who were not shortlisted on this account. The Board also found out that it was difficult meeting the threshold spelt out in section 65 (1) (e) of the County Government Act which says in making appointments there is:- the need to ensure that at least thirty percent of vacant posts at entry level are filled by candidates who are not from the dominant ethnic community in the county 10. SUB COUNTY VISITS AND MEETINGS In order to provide the county staff, with vital grounding on the role and functions of the County Public Service Board, the Board held its first introductory and familiarization meeting with the Interim County Secretary and the twelve Interim Sub County administrators at the former Thika Municipal County Hall. The meeting received useful feedback that subsequently led to the Board organizing further visits to the Sub Counties. The Public Service Board visited the following Sub-Counties during the period under review.  Limuru  Kiambaa  Kiambu  Githunguri  Lari The objectives of the visits‘ was firstly to create awareness to the Sub- County members of staff on the roles and functions of the County Public Service Board and secondly to dispel fears and anxiety on employees job security as a result of the devolved government. In the course of these visits, members of staff raised issues regarding their terms and conditions of service resulting from devolution. The Board undertook to address all the issues so as to ensure efficient and effective service delivery to the citizens. 11. TRAININGS AND CAPACITY BUILDING The Kiambu County Capacity Building Action Plan FY 2013/2014 The Ministry of Devolution and Planning in conjunction with Kenya School (KSG) of Government invited the County Governments (specifically the County Public Service Boards and the Assembly) for a workshop held on 19 th , 10 th and 12 th October, 2013. The objectives of the workshop were to evaluate progress that counties had made in capacity building and also assess the needs and gaps in Human Resource capacity development. As a way forward, the County prepared an action plan to address the needs for the financial year 2013/14 this was later forwarded to the KSG which undertook to develop capacity building programmes for each County based on the identified needs. Comprehensive training programme is being worked out by the board for career development aimed at retention in the Kiambu County Public Service. Capacity Building for County Public Service Board Section 59 (4) (h), of the County Government Act provides for co operation with other institutions working in the field of good governance in the public service. During the period under review Board members participated in induction and other trainings and seminars on capacity building. The training covered broad areas on devolution and training needs for Board members. See the table below: No Title Institution Duration 1. Realising devolution and decentralisation under the constitution The Law Society and ICPS(K) Annual Conference 14th -18th August 2 Induction Course for Public Service Board members Kenya School of Government 9th-10th September, 2 Public Service Board Training Kenya School of Government 14th -16th November 2013 3 Inclusivity and diversity at county level. National Cohesion and integration commission 5th November 2013 4 County Public Service boards consultative forum Transitional Authority 20th – 22nd November 2013 12. OTHER MEETINGS Meeting with Senators The Board was represented at a meeting of the Senate Sessional Committee on Implementation in Thika. The Senators visited the County with a view of assessing the status of implementation of some of the resolutions passed by the Senate among others issues. The Board made a presentation on its work and was highly commended for its role in inclusiveness of the PLWD. Meeting with the Ethics and Anti Corruption Commission (EACC) Similarly, the Board participation in the familiarization and consultative meeting with the Ethics and Anti-Corruption Commission held in the Governor‘s office The purpose of the EACC meeting was a sensitization meeting EACC was conducting with the County Governments to assess the government‘s efforts to deal with corruption in the public service. JOB EVALUATION FOR STATE OFFICERS WITH SALARIES & REMUNERATION COMMISSION (SRC) AT KICC ON 31/10/2013 The Board participated at the meeting of SRC held with Chairpersons of the Public Service Boards on job evaluation for County Executives held on 31 st October 2013. This was a follow up of the job evaluation exercise conducted by SRC with the involvement of County Governments on previous dates. The object of the meeting was to develop Job evaluation tools to be used in the job evaluation exercise. At this meeting a committee was formed to gather data on job descriptions of Chairpersons, Secretaries and Members of the Board which is in progress. At the KICC meeting, formation of the Chairpersons was initiated and a proposal made for the date of a consultative forum in Mombasa. 13. PROGRAMMES THE BOARD IS UNDERTAKING OR HAS PLANNED TO UNDERTAKE TOWARDS PROMOTION OF THE VALUES AND PRINCIPLES As pointed out elsewhere in this report, the Board is seeking to meet the 5% threshold of PLWD being included in the workforce as stipulated in the Persons with Disabilities Act and inclusivity as required in the Constitution of Kenya, the Board seeks to create and 14th March, 2014 THE KENYA GAZETTE fill a substantive position to be held by a person living with disability to enhance mainstreaming of PLWD within the County Public Service. In addition the Board continues to engage with PLWD through their umbrella organization together with engaging with Members of the County Assembly representing this segment of our populace to find ways and means to assimilate PLWD into our workforce. In our advertisements we have made conscious effort to request PLWD to apply and also have been circulating job advertisements to the Sub Counties and in the PLWD website over and above circulation in the mass media. 14. WAY FORWARD 2014 (a) Human Resource Audit To ensure that the Public service delivers quality service, the board plans to carry out a Human Resource audit. The Human Resources audit will seek to examine policies, procedures, documentation, systems, and practices with respect to the county organizational human resource functions. The purpose of the audit is to improve and evolve the human resource function of the county to a level of its full potential. (b) Strategic Plan Plans are under way to develop a Strategic Plan that will provide direction and outline measurable goals for the board in the next six years. To this end, the Board is in the process of engaging a Consultant to help in designing the Strategic Plan. 16. CONCLUSION This being the inaugural report to Kiambu County Assembly by the Public Service Board, the Board seeks to work closely with the County Assembly Representatives and looks forward to deeper interaction with the aim of jointly making Kiambu County the leading County in the Republic. Dated the 13th March, 2014. JUSTIN N KIMANI, Chairman, Kiambu County Public Service Board. GAZETTE NOTICE. NO. 1686 THE BANKRUPTCY ACT (Cap. 53) RECEIVING ORDER AND CREDITORS‘ MEETING (Under Rule 145 of the Bankruptcy Rules) Debtor’s name.—Samuel Kemeli Aiyabei. Address.—P.O. Box 6023–30100, Eldoret. Description.—Businessman. Date of filing petition.—13th February, 2014. Court.—High Court of Kenya at Kisumu. Date of order.—14th February, 2014. Cause No.—BC 2 of 2014. Whether debtor’s or creditor’s petition.—Debtor‘s petition. Act or acts of bankruptcy.—Inability to pay debts. Date of first creditors meeting.—27th March, 2014. Venue.—Haki House, 1st Floor, Room 10. Time.—11.30 a.m. Last day of filing proof of debt forms.—26th March, 2014. Dated the 26th February, 2014. DORCAS MUSILA, MR/4648151 Deputy Official Receiver.